Office Administrator

We are looking for an Office Administrator for our HQ in Copenhagen! This role is essential in ensuring smooth daily operations, supporting staff, and creating a welcoming environment in the office. You’ll be the first point of contact for visitors and inquiries, handle administrative tasks, and support internal coordination, meetings and travel arrangements. 

Your key responsibilities

• Reception Duties

  You will be the first point of contact for the office, greeting visitors and handling incoming calls and inquiries. 

• Administrative Support & Coordination

  Assist with daily administrative tasks including document handling, supporting various teams, hereby also organizing and scheduling meetings, ranging from small team meetings, to larger sessions. 

• Travel & Group Office Support 

  Assist with travel arrangements for both colleagues and partners, as well as providing support for the Group Office Team. 

• Invoice Posting 

  Accurately process, and posting invoices in collaboration with other Office Administrators, and with the finance team in Nis. 

• Ad Hoc Tasks & Office Support 

  Carry out various ad hoc assignments throughout the day, and also provide assistance to the Office Supporter during busy periods. 

• Office Presentation & Facility 

  Ensuring that the office is always clean, organized. This also includes the outside area, and facility. 

The main working hours will be between 8:00 and 17:00 Monday to Friday. This role requires full-time onsite presence. There can be evening work a few times a year in connection with events. A duty roster will be drawn up which must be followed.