Office Administrator

Position Title: Office Administrator

Reporting Line: Reports directly to Sales Director

Location: Thailand – On-site

General Purpose: Ensure smooth and efficient operation of the Thailand office, with strong focus on administrative management, meeting coordination, scheduling, and technical readiness for all virtual communications. This includes advanced user-level IT skills to operate and troubleshoot platforms like Zoom, Microsoft Teams, and other business tools.

Specific Objectives (first ~12 months):

• Establish an organized and efficient office operations system to support all administrative, scheduling, and facility needs.
• Ensure all communication tools (Zoom, Teams, Google Workspace, etc.) are fully operational for internal and external meetings.
• Develop and maintain a centralized office calendar for meetings, appointments, and events.
• Coordinate logistics for both in-person and virtual meetings, ensuring smooth setup and technical support.
• Implement effective filing, recordkeeping, and documentation systems.
• Support cross-department coordination, ensuring alignment on schedules, deadlines, and administrative needs.

Key Activities:

• Oversee day-to-day administrative operations of the Thailand office.
• Manage meeting schedules, room bookings, and virtual conferencing logistics.
• Operate and troubleshoot IT-related requirements for online meetings (Zoom, Microsoft Teams, etc.).
• Serve as the first point of contact for both internal and external communications.
• Maintain inventory of office supplies and coordinate with vendors when needed.
• Support onboarding of new hires with workspace setup and meeting arrangements.
• Ensure all office tools, software, and devices are functional and updated.
• Prepare reports, documents, and communication material as required by management.
• Work as receiption when clients come to use Academy.
• Contact building for extra air condition, manage tower access card for employees, etc

Requirements

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong IT user skills, with the ability to operate and troubleshoot Zoom, Microsoft Teams, Google Workspace, and Microsoft Office Suite.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills (English and Thai is a Must).
• High attention to detail and professional work ethic.
• Ability to work independently and coordinate across teams.

Likely Current Job:

• Office Manager or Administrative Officer in a multinational or mid-sized company.
• Executive Assistant or Operations Coordinator with strong IT skills.
• Administrative Manager in a service or tech-oriented environment.

Employer Value Proposition: For someone passionate about organized operations and seamless communication, this role offers the opportunity to manage an office in a growing international business. You will work in a dynamic environment, coordinating with multiple teams and ensuring operational excellence. The role values autonomy, professionalism, and adaptability in managing diverse tasks with a strong technical focus.

Compensation: Competitive base salary with performance-based bonuses tied to operational efficiency and service quality.

Assessment Process: The assessment process consists of interviews with the Regional Operations Director and HR, focusing on operational experience, technical competency with collaboration tools, and organizational skills.

Benefits

Medical

Gym Allowance

Competitive Salary

Company Events

Personal Growth