Job Brief:
Responsible for secretarial and administrative support for the department including correspondences, scheduling, memorandum and filing.
Your Responsibilities:
- Manage all administrative actions for the department to ensure smooth running of the departmental needs.
- Screen incoming calls and correspondences and respond independently when possible.
- Arrange programs, events, or conferences by booking facilities and caterers, issuing invitations or announcements.
- Direct preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
- Act as custodian of corporate documents and records. Process all vendor invoices and ensure payment is made to vendors.
- Perform general office duties such as ordering and maintain an adequate inventory of office supplies.
- Direct preparation and filing of corporate legal documents with government agencies to conform to statutes.
- Prepare any confidential correspondences, reports, and other complex documents.
- Arrange detailed travel plans and itineraries, compile documents for travel-related meetings
- Manage calendars and independently schedule appointments.
- Prepare or co-ordinate preparation of reports based on needs for the department head.
- Function as petty cash and equipment custodian for the team.
- Maintain budgets and manage invoice billing as per defined plan.
- Any other related duties / projects assigned in order to meet business exigencies.
- Maintain all records of sales, contracts, leads, sales pipeline and other sales activities
- Plan and organize sales meetings, support commercial manager with sales and marketing activities
- Communicate and administer sales materials, such as contracts, policies and other pertinent documents
- Support commercial manager with sales reports and presentations
- Participate in weekly sales calls & meetings
- Participate in, plan and organize and support Agility” participation in trade shows, meetings, events, fairs and exhibitions
Requirements
Your Qualifications:- Diploma or Bachelor’s Degree in any business course
- Minimum 2 years relevant experience
Your Proficiencies:
- Highly customer oriented with a natural inclination to collaborate in order to produce results
- Communication, interpersonal and presentation skills
- Organization and reporting skills
- Logical reasoning and analytical skills, coupled with effective planning and organizing skill
- Computer skills (MS Office)
- Excellent at time and resource management
- Quality oriented
- Ability to maintain a high level of confidentiality
