Office Admin Specialist - Nordics (part time)

Your mission

• Provide comprehensive administrative and office support to teams across all Nordic countries.
• Manage daily office operations, including document handling, scheduling, correspondence, and filing.
• Coordinate meetings, travel arrangements, and events as required for colleagues in the Nordic region.
• Liaise with vendors, service providers, and local office suppliers to ensure smooth office functioning.
• Maintain and update office records, databases, and administrative systems.
• Assist with onboarding and offboarding processes for team members in the region.Prepare and track expense reports, purchase orders, and invoices.
• Support the implementation of office policies and procedures
• Serve as the point of contact for general office inquiries and administrative requests.
• Perform other duties as assigned to support effective office operations.

Your profile

• Proven experience in office administration, administrative support, or a similar role.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong communication skills in English (both written and spoken C1 and Swedish (both written and spoken C1); proficiency in another Nordic language is a plus.
• Ability to work proactively, both independently and as part of a regional team.
• Good knowledge of MS Office and general office technologies.
• Service-oriented attitude with a hands-on approach to problem-solving.
• Flexibility to manage multiple tasks and adapt to changing priorities.
• Experience working in an international or multi-country environment is an advantage.

Why us?

• Flexible part-time working hours (24–32 per week)
• Friendly and inclusive work environment in our Swedish office
• Opportunities for professional development and cross-border collaboration