Medical Team Assistant

The Administrative Support role provides comprehensive and professional back-office assistance to Medical Directors. The position ensures efficient administrative operations, supports event coordination, manages documentation processes, and maintains compliance with internal procedures and company standards.

Administrative & Executive Support

• Provide full administrative support to Medical Directors.

• Manage travel arrangements, including booking and coordination.

• Prepare meeting agendas and assist with protocol writing.

• Upload and manage documents using DocuSign.

• Handle incoming and outgoing mail, post, and correspondence.

• Obtain necessary signatures and manage document workflows.

• Maintain structured filing systems, shared drives, and archives.

• Maintain and update approval process lists.

Financial & Procurement Support

• Create Purchase Orders (POs) and monitor the PO process.

• Manage and process invoices in accordance with internal procedures.

Event & Congress Coordination

• Plan, coordinate, and support implementation of:

  • Congresses and symposia

  • Internal events and training sessions

• Provide support to the Congress Manager as needed.

Process Optimization & Compliance

• Contribute to process improvements and workflow optimization.

• Ensure proper documentation and archiving standards.

• Assist in maintaining compliance with company policies and regulatory requirements.

Communication

• Handle professional correspondence with clients and external stakeholders.

All Sobi employees need to demonstrate behaviors in line with Sobi's core values: Care, Ambition, Urgency, Ownership and Partnership. Are you ready to be on the Sobi team? Come join a culture that empowers every person to be the person that makes a difference for rare disease.

Why Join Us?

We are a global company with over 1,900 employees in more than 30 countries and are committed to the societies where we operate. With a deeply skilled management team directing our day-to-day wins, and a Board with a stellar track record, we’re ready to take on the world’s diseases, ailments and adversity. Our people believe they have the power to make a positive impact in others’ lives because that’s exactly what we do here. If you’re seeking a career that taps into your talents in a way that makes the world a better, healthier place, we just may have a job for you.

We know our employees are our most valuable asset, and our culture conveys that. We offer a competitive benefits package, to support the health and happiness of our staff.

Sobi Culture

At Sobi, we refuse to accept the status quo. This is because we have witnessed first-hand the challenges facing those affected by rare diseases, and have used this knowledge to shape our business to find new ways of helping them.

As a specialized biopharmaceutical company, we are dedicated to rare diseases. And we see this focus as a strength. By effectively turning our research into ground-breaking treatments, we help make medicine more accessible and open up more possibilities for patients and more opportunities for those caring for them. This has been our approach since day one, but we know we can’t change the world of rare diseases on our own. Accomplishing this requires strong partnerships with patients, partners and stakeholders across the entire value chain. Together, we define how our business can create solutions that serve the needs of those affected by rare diseases while facilitating sustainable growth.

An Equal Opportunity Employer

Sobi is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at Sobi are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity, protected veterans and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status or protected groups by the laws or regulations in the locations where we operate.

Sobi is an affirmative action and equal opportunity employer. Disabled/Veterans. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access this website to apply for a vacancy as a result of your disability. You can request reasonable accommodations by sending an email to [email protected].