Marketing Operations Specialist

About This Role

We are a team of passionate people focused on making the world accessible through education. We’re seeking a Marketing Operations Specialist to join our Central Marketing team and take ownership of maintaining marketing systems and internal operations. This role supports campaign tracking, asset organization, budget documentation, and cross-functional coordination.

You will ensure that our marketing infrastructure remains up-to-date, well-organized, and aligned with team needs—enabling faster execution and greater visibility across the organization.

What You Will Be Doing

• Marketing Systems & Data Maintenance
  • Maintain Airtable bases, Notion trackers, and Google Drive folders used by the marketing team.
  • Ensure asset repositories are updated with final designs, decks, and campaign content.
  • Keep inventory logs current, including branded materials, swag, and printed items.
  • Record campaign budgets and actual spend, tagging finance documentation accurately.
  • Support campaign reporting by updating dashboards and providing clean, tagged data.
• Workflow & Project Coordination
  • Manage campaign forms (e.g., registrations, surveys, feedback), ensuring accurate links and formatting.
  • Monitor shared checklists and trackers to ensure timelines and deliverables stay on track.
  • Document operational processes and SOPs to support team-wide clarity and onboarding.
  • Coordinate with internal teams (marketing, design, finance, sales,) to gather inputs and maintain workflow consistency.

About You

• Qualifications
  • Bachelor’s degree in Marketing, Operations, Business, or a related field.
• Experience & Skills
  • 1–3 years of experience in marketing operations, project coordination, or systems support.
  • Skilled in Excel, Airtable, Notion, Microsoft 365, or similar tools.
  • Strong organizational skills with exceptional attention to detail.
  • Comfortable managing timelines, documentation, and structured data.
  • Bonus: Experience using HubSpot.
• Qualities
  • You are a process-driven problem solver.
  • You work well behind the scenes to enable seamless execution.
  • You are highly organized and proactive.
  • You enjoy managing structured systems and documentation.
  • You’re a collaborative team player with strong follow-through.