Marketing events assistant - temporary position - 6 months at 60%

Primary Function of Position:
Provide support to the Marketing Department for the logistics organization of internal and external events, manage data entry in different marketing management online software, general support to the Marketing team for other marketing-related activities.
Roles and Responsibilities:
Provide support in the organisation of internal and external events

• Help coordinators with logistics for events across all specialties: hotel bookings, create Cvent registration link, liaise with Sales team regarding participants logistics, invoices follow up etc.
• Support marketing team with general administrative tasks as needed (Smartsheet, SFDC calendar, KNAK etc.).
• Ensure data entry in different events management software and ROI tracking (Marketo campaign, Workfront request, leads and ROI follow up requests)
• Open PO requests, follow up with vendors’ invoices and account payable requisitions
• Assist Marketing team with logistics for Intuitive events (Connect, Innovation Forum, Marketing Summit): name badges, printing, animations, etc.

• Help the organisation of internal marketing meetings (Marketing Summit): hotel, room and restaurant bookings, catering, etc.;

Required Knowledge, Skills, and Experience:

• Minimum of 1 or more years’ experience supporting sales and/or marketing teams;
• Languages (spoken and written): fluent in English and French;
• Excellent interpersonal, verbal and written skills coupled with ability to interact with a variety of departments (compliance, marketing, sales, finance);
• Strong organizational skills and ability to work in a team-environment providing cross functional support;
• Flexible and reliable;
• A keen ability to coordinate projects, organizing, prioritizing and coping pressure involved with multi-tasking and key deadlines;
• Strong knowledge of the MS Office product suite (Excel, Power point...).

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

U.S. Export Controls Disclaimer:  In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees
who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process).  

For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s
start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes.