Marketing Events Assistant - Temporary position - 1 year

Primary Function of Position:

This role provides administrative and logistical support for the organisation for UKI marketing events & tradeshows, and internal events, in coordination with local marketing and the European marketing events teams. Additionally, this position will ensure that day-to-day activities involving Health Care Professionals (HCPs) and Health Care Organisations (HCOs) comply with local regulation and laws.  The role will report to the Director, Marketing UKI.

Roles and Responsibilities:

Marketing Events

Provides administrative and logistical support for the organization of local and UKI events in coordination with the local and EU Marketing Events team:

• Establish booth layout, organise booth set up and dismantling
• Coordinate demo system delivery and pick up with transportation company when needed
• Review Exhibitor manual and complete forms accordingly: carpet, furniture, electricity, AV, cleaning & other services
• Get signatures of required forms from Director of Finance and coordinate with organisation
• Creation of new vendors, process Purchase Orders (POs) and invoicing, for these events
• Monitor budget and financial follow up for events
• Organise accommodation of the team attending
• Prepare and send speaker fees agreement and organise their travel & accommodation when applying
• Select venue and organise logistics for scientific dinner
• Logistical support for symposium if applicable
• Support monitoring and long term planning of events
• Ensure compliance processes and standards are met
• Measure event performance

Mobile Truck System:

• Manage truck system bookings and event calendar for UKI
• Further develop and optimise floating simulator booking coordination for UKI markets
• Coordination of demo products

Training coordination

• Coordination of travel for surgeons to and from events local/international
• Administration of compliance documentation and relevant expenses

Required Knowledge, Skills, and Experience:

• Marketing Events Coordinator or Marketing Events Assistant job title, dependent upon experience
• Bachelor Degree or equivalent experience in event management, marketing, acquired in an international, fast paced and changing environment
• 2-4 years of tradeshow or event experience, preferably in the medical device industry
• Excellent interpersonal, verbal and written skills coupled with ability to interact with a variety of departments and customers (marketing, sales, market access, and healthcare professionals).
• Strong organisational skills and ability to work in a team-environment providing cross- functional support.
• A keen ability to coordinate projects, organising, prioritizing and coping with various tasks.
• Flexible and reliable, and strong attention to details
• Good knowledge of the MS Office product suite
• Travel up to 20% required, mostly in the UKI region
• This position is based in Winnersh, Berkshire.
• Set-schedule working: Full time role with 3 days per week in the Winnersh office

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

U.S. Export Controls Disclaimer:  In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees
who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process).  

For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s
start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes.