Marketing Event Specialist

Roles and Responsibilities:

Management of marketing events and programs (in-person, hybrid and virtual) for the European Marketing Team

• Liaise with Marketing Manager to determine sponsorship package according to budget and provide guidance on booth location and congress activities.
• Select booth type and design, and manage all booth activities (test-drives, meetings etc.).
• Coordinate Congress Matrix calls and ensure consistent follow up.
• Prepare and send speaker fees agreement and organize their travel & accommodation when applying.
• Select venue and organize logistics for scientific dinner.
• Logistical support for symposium if applicable.
• Review Exhibitor manual and complete forms accordingly: carpet, furniture, electricity, AV, cleaning & other services.
• Organize mobile system needs, delivery and pick up with transportation company.
• Create new vendors and Purchase Orders (POs) and follow up on invoices for these post-events.
• Ensure compliance requirements are met through submission of internal compliance requests and manage HCP contracts and travel for their participation to Intuitive activities.
• Track budget for each event and provide regular updates to the Marketing Manager.
• Organize accommodation and rooming list for the team in collaboration with our travel agency.
• Liaise with the Marcom coordinator on event project needs and follow up on delivery of assets.
• Liaise with the Marketing Manager to update internal Sales and Marketing Calendar.
• Select venue and organize end-to-end logistics of regional-led events.
• Collect feedback, measure, and track follow-up activities post-event.
• Coordination of other logistics according to event type (Masterclass, webinars, ad hoc meetings etc.).
• Coordination of travel for surgeons to and from events local/international.
• Travel & expense coordination for all UKI KOL’s, proctors & staff to ISI organized events.

Other Responsibilities

• Coordination of marketing mobile systems and warehouse inventory.
• Contribute to the creation and improvement of processes and solutions to increase efficiency in daily operations.
• Collaborate with Marketing Manager on overall congress strategy.

Required Knowledge, Skills, and Experience:

• 5+ years of congress or event organization experience, medical device industry experience a plus.
• Bachelor’s degree or equivalent experience in marketing, event management, communication.
• Languages (spoken and written): fluent in English and French, other languages a plus.
• Demonstrate ability to coordinate projects, and organizing, prioritizing, and coping with various tasks.
• Strong interpersonal skills, ability to work with and manage cross functional teams to reach common project goals.
• Vendor negotiation experience preferred.
• Flexible and reliable, and strong attention to details.
• Good knowledge of the MS Office product suite.
• Having worked in the medical industry environment is a plus.
• Travel up to 30% required.

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

U.S. Export Controls Disclaimer:  In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees
who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process).  

For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s
start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes.