As a Marketing and Media Executive, you play a critical role in ensuring the smooth transition of brand campaigns, keeping team leads informed, protecting executive focus time and managing the operational processes of the Marketing department. If you’re looking to develop your skills and be part of the future of luxury, this is your moment!
Primary Responsibilities Include:
- Provide day-to-day task & coordination support to marketing team leads
- Prepare agendas, schedule meetings, take notes and send follow-up actions on behalf of the department
- Assist with project management and campaign logistics, including: Coordinating campaign deliverables
- Maintain operational systems, trackers and processes
- Track requests and ensure information is organized and accessible.
- Ensure assets are delivered on time and correctly.
- Liaising with vendors and partners (agencies, gallery partners, external suppliers, etc).
- Attending hotel Morning Meetings once a week to share marketing department updates (ie. film/photography shoots of the week, incoming VIPs & events, priorities for the month, etc.) representing the Brand & Marketing department
- Protect team’s deep-work time
- Support day-to-day communication with PR and event agencies
- Attend agency meetings and share updates internally with team leads
- Reviewing press release drafts, assisting with copywriting and making recommendations
- Assist with compiling campaign reports for PR, marketing & social
- Draft and develop itineraries for visiting VIP’s and Belmond Global employees - reviewed by team leads
- Preparing docs with information on incoming VIPs to keep hotel staff in the know
- Supporting room booking logistics for celebrities, KOLs and VVIPs
- Support in coordination of flights and booking logistics for creatives and KOLs
- Manage and attend on-site visits with external suppliers and partners
- Influencer creative strategy support
- Assist with guest list management and co-curation with Brand Director
- Support on-site coordination for launches and brand experiences
- Help manage supplier communications and event logistics
- Assist with online presence management, including:
- Web audits and content updates
- Maintaining consortia listings and online brand information
- Ensure accuracy and consistency across all digital platforms
- Maintain organized digital asset libraries
- Upload and organize new documents, fact sheets, and supporting materials to the Belmond internal hub
- Ensure internal teams have access to up-to-date and accurate information
- Provide ad hoc administrative and coordination support to the Sales team as required
- Assist with document preparation, updates, and internal coordination
- Assist other departments with marketing-related coordination as needed
Requirements
What You Bring:
- Minimum of 2–4 years’ experience in an administrative, marketing, PR, communications, or coordinator role, preferably within a creative agency, lifestyle, fashion, travel, or premium brand.
- Proven experience providing strong administrative support, including scheduling, coordination, record-keeping, and stakeholder communication
- Familiarity with PR, influencer marketing, or campaign coordination, including handling bookings, vouchers, and partner requests.
- Experience managing or updating digital platforms, websites, or internal document hubs (experience with internal CMS or brand hubs is advantageous).
- Proficiency in Microsoft Office + Google Workspace; experience with internal systems, CRM tools, or hospitality platforms is a plus
- Strong verbal and written communication skills.
- Excellent computer literacy
Benefits
What We Offer:
At Mount Nelson, we pride ourselves on fostering a culture built on kindness, active listening, and genuine connections with our colleagues and guests. We offer a comprehensive range of compensation, perks and benefits including:
- Competitive basic salary and benefits
- Loyalty and recognition rewards programs
- Employee Assistance & Wellness programs
We strive to create an environment where our employees can thrive both personally and professionally. With a commitment to your ongoing development, you'll have the opportunity to learn and grow alongside some of the most talented individuals in the industry. Join us and be part of creating unforgettable moments for our guests, communities, and each other.
