Manager II, Accounts Payable

Reporting to the Sr Director, Corporate Controller, the Accounts Payable Manager will lead the accounts payable function and be responsible for overseeing the data entry related to vendor maintenance, purchase order processing, vendor invoice processing and manage the accounts payable team. Qualified candidates must have the ability to execute multiple tasks in a fast-paced and rapidly changing environment. Candidates must have a strong attention to detail, be detail oriented, have the ability to prioritize, possess problem solving and time management skills and be able to adhere to deadlines. The successful candidate must also have excellent communication skills as this role interacts with all departments of the organization.

Let’s talk about some of the key responsibilities of the role:

• Manage and lead accounts payable team
• Coordinate the creation of purchase orders from fully executed contracts, in accordance with Company policy
• Coordinate the processing of invoices for payment, including 2-way and 3-way matching, account coding, data entry and required approvals within accounting system
• Process weekly payment batch (ad hoc payments as needed)
• Manage Concur system and travel policy with the business
• Administrator for company programs (Uber, Doordash, UnitedPassPlus)
• Manage credit card program
• Training systems: NetSuite & Concur (Training processes: How to open a PO, how to approve PO/Invoice)
• Maintain the vendor master file within NetSuite in partnership with Procurement.
• Review invoices for appropriate documentation and approval prior to payment
• Monitor and maintain the accounts payable inbox for purchase order requests, invoices and related correspondence
• Provide customer service and support to internal departments and vendors with respect to various accounts payable inquiries
• Maintain the 1099 data for vendors and assist with annual filing requirements
• Reconcile vendor statements, research and correct discrepancies as needed
• Reconcile accounts payable and related balance sheet accounts
• Ad hoc Concur reporting on a quarterly basis
• Assist in AP close process as part of larger financial period close process
• Support SOX 404(b) compliance efforts, including maintaining accurate process documentation, control narratives, and audit-ready support for accounts payable activities
• Maintain files and documentation thoroughly and accurately
• Assist with special projects as needed

Factors for Success:

• Bachelor’s Degree with 8+ years AP experience
• Lead the accounts payable team for a public company – preferably small to mid-size public where he/she has been able to perform a large portion of the process from start to finish.
• Oracle NetSuite experience preferred
• ZoneCapture or similar experience preferred
• Concur experience preferred
• Experience in biotech/pharmaceutical industry preferred
• Proficient in Excel, Word, and Outlook
• Strong communication skills and ability to build and lead a team.
• Comfortable in a dynamic environment with a customer service approach
• System Implementation experience
• Proven ability to handle multiple tasks with differing priorities simultaneously with a high degree of accuracy, sense of urgency and customer focus
• Ability to work independently and with a team in a fast-paced environment
• Decision Making - Demonstrates strong decision-making by applying structured analysis to complex challenges, balancing competing priorities and long-term impacts while engaging stakeholders and driving solutions aligned with organizational goals.
• Collaboration and Team Building - Promotes collaboration by aligning diverse teams around shared goals, fostering healthy debate to advance outcomes, and building strong networks that strengthen organizational effectiveness and cross-team learning.
• Outcome Driven - Demonstrates strong outcomes focus by aligning teams around shared priorities, proactively addressing risks and dependencies, and driving cross-functional accountability to sustain progress and deliver results.
• Empowering Others - Fosters empowerment by aligning authority with accountability, developing leaders’ decision-making capability, and creating systems that support performance and growth.
• Emotional Intelligence - Foster trust and psychological safety, navigating complex interpersonal dynamics with compassion and accountability, and adapting leadership style to support others while maintaining composure under pressure.

A Few Other Details Worth Mentioning:

• The position will be based in our beautiful Irvine office, complete with onsite gym, pool, snacks, drinks, and occasional catered meals. We provide a hybrid work environment.
• We are passionate about our culture! Our Tarsans live our values of commitment to patients, empowerment to champion innovation, and teamwork to amplify impact!
• This position reports directly to Sr Director, Corporate Controller.

At Tarsus, we understand the importance of attracting and retaining top talent. The expected base pay range for this position is $120,000 - $168,000 plus bonus, stock equity, and comprehensive benefits. The base pay range reflects the target range for this position, but individual pay will be determined by additional factors such as job-related skills, experience and relevant education or training. Our benefits include health, dental and vision insurance benefits to ensure your well-being. We believe in work-life balance and offer generous paid time off, including vacation, holidays, and personal days. For more details regarding Tarsus benefits, please visit: https://eb.alliant.com/26tarsusbenefitssnapshot.

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