Manager, FM-PRO, Furniture, Fixtures and Equipment

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: New
Site: 67 College St & Toronto Western Hospital
Department: FM-PRO (Facilities Management – Planning, Redevelopment & Operations)
Reports to: Senior Director, Project Aspire
Salary Range: $109,162 - $136,457 annually 
Hours: 37.5 hours per week
Status: Permanent Full-Time
Closing Date: February 13, 2026

As an integral member of the FM-PRO Department and the Toronto Western Hospital Surgical Tower, the INTERIM MANAGER works as part of a team and leads and coordinates the furniture, fixtures and equipment (FFE) under the direction of the Senior Director, Project Aspire.

We are looking for a member to join the team in the planning and development of a New Patient Tower at the Toronto Western Hospital. This brand new 15-floor tower will compose of Surgical Services, ICU, In-Patient Units, Pharmacy, and a Medical Device Reprocessing Department. In collaboration with subject matter and technical experts, you will lead and manage the activities of the FFE project team to ensure the successful participation of project stakeholders and the delivery of the project on-time, on-budget, and within identified scope.

You should be a highly organized individual with background and experience with leading and supporting healthcare capital projects, especially Ministry of Health (MOH) capital projects, where there is planning of multi-divisional, complex, construction projects with numerous dependencies with other projects or initiatives. You will be responsible for managing various project tasks such as equipment planning and procurement; coordination with ICAT teams on technology integration and setup of end user devices; and operational readiness planning including process flow development for clinical care and facilities support. Knowledge of the Construction Management CCDC-5B project delivery model will be an asset.

Responsibilities:

• Lead and manage various project tasks in the planning and design of complex large-scale redevelopment projects from project conception to project implementation
• Lead and manage the FFE team in all project activities
• Be a liaison between UHN stakeholders and Consultant team for efficient and effective exchange of FFE information
• Oversee and support all aspects of projects including planning, coordination, tracking, evaluation, schedule and budget management
• Prepare and maintain  project documentation including proposals, project plans, budgets, meeting agendas, documents and decks
• Oversee and provide regular reporting on all key documents including FFE Equipment Lists, budget tracking, cashflow and procurement schedule. 
• Monitor and report on progress, risks and issues associated with the project to all stakeholders and escalate as appropriate
• Provide strategies for risk mitigation and resolution where appropriate
• Engage and communicate with stakeholders on an ongoing basis and ensure changing resource and project requirements are met and understood
• Lead FFE team to prepare RFI/RFQ/RFPs for equipment purchases for Surgical Services, In-Patient Units, ICU, Pharmacy, and MDRD in accordance with the Broader Public Sector (BPS) directives. 
• Lead and oversee integration of Architecturally Significant Equipment within construction project in alignment with construction schedule and in coordination with Project Team and construction manager.  This scope includes review and coordination of equipment submittals and coordination of construction impacts on architectural, mechanical, electrical and digital scopes.
• Work with UHN Capital Finance and Procurement to establish and monitor capital FFE budget and procurement processes
• Coordinate with medical engineering for the selection, configuration and acceptance of the medical equipment
• Work with the Operational Readiness team on the development of the transition schedule and the different operational readiness activities.
• Plan and monitor the scheduling of delivery and installation with various parties including the  vendors and the construction manager

• At minimum, completion of a bachelor’s degree in Health Administration, Science, Architecture Engineering, Construction or other planning and management fields or recognized equivalent required
• Minimum 7+ years related FFE practical experience
• Project Management Professional (PMP) certification is an asset
• Experience in working in a healthcare environment, major institutional or public sector is an asset
• Knowledge in building technical codes and standards applicable to acute health care environments is an asset.
• Knowledge of Broader Public Sector Procurement Directives and Supply Chain Guidelines is an asset
• Experience with CCDC-5B Construction Management is an asset
• Experience with furniture and equipment planning and procurement required
• Experience with decanting and relocation of personnel, furniture and equipment required
• Excellent time management and prioritization and organizational skills required
• Very strong verbal and written communication skills, to both internal and external stakeholders required.
• Strong experience in coordination of multi-stakeholder meetings, including preparation of presentation materials, meeting minutes and meeting agendas
• Responsive to urgent demands and short time lines

Why join UHN? 

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. 

• Competitive offer packages 
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/) 
• Close access to Transit and UHN shuttle service 
• A flexible work environment 
• Opportunities for development and promotions within a large organization 
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.) 

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration. 

All applications must be submitted before the posting close date. 

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. 

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application. 

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known. 

We thank all applicants for their interest, however, only those selected for further consideration will be contacted. 

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.