Management Assistant

Management Assistant

Hybrid
Gent, Oost-Vlaanderen, Belgium
Operations

Job Description

Who are we?

Robovision is an AI company with ambitious goals to define the future of industrial automation. As an Artificial Intelligence Platform Provider (PaaS), our mission is to be the leading backbone of Vision AI. With an award-winning platform, operating in 40+ countries, Robovision is one of the global leaders in the provision of AI-vision.

Reason for this role

We are looking for a proactive and highly organized Management Assistant to support our leadership team and ensure the smooth running of day-to-day operations. As a key member of our Operations department, you will play a vital role in enabling our executives to focus on strategic initiatives by managing administrative tasks, coordinating meetings, and facilitating internal communication.

This role is ideal for someone who thrives in a fast-paced, dynamic environment and enjoys being the go-to person for organizational efficiency.

Requirements

What will you do?

• Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination

• Prepare and manage correspondence, reports, presentations, and other documents

• Organize internal and external meetings, events, and workshops

• Act as a liaison between departments to ensure effective communication and task follow-up

• Maintain confidential records and handle sensitive information with discretion

• Assist in onboarding new team members and support HR-related tasks

• Monitor deadlines, track progress on key initiatives, and follow up on action items

• Support operational projects and contribute to process improvements across the organization

Job Requirements

Who are you?

• You are a master of organization and time management, with a keen eye for detail

• You have excellent communication skills and a service-oriented mindset

• You are fluent in English and Dutch, both written and spoken

• You are proficient in Microsoft Office and comfortable with digital collaboration tools

• You have a minimum of 5 years of experience in an administrative or executive support role

• You are discreet, trustworthy, and capable of handling confidential information

• You are flexible, proactive, and able to adapt quickly to changing priorities

• You hold a driver’s license and are open to occasional travel

What do we offer?

• A front seat in Belgium’s most exciting scale-up offering a dynamic entrepreneurial environment with ample opportunities for fast personal growth in different areas

• A competitive salary & benefits tailored to your personal needs, including the option to lease a car

• A young and open company culture where we focus on communication, partnership and team building activities

• A chance to be part of a company revolutionising industries through advanced AI vision technology