Logistics Specialist

About OrganOx:

OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company’s first product, the OrganOx metra® normothermic machine perfusion (NMP) system for liver transplantation, has been used to support more than 6,000 liver transplant operations globally.

Position Summary

The Logistics Specialist plays a key role in ensuring the accurate, compliant, and efficient flow of logistics across OrganOx's logistics and supply chain. This includes shipment tracking and inventory coordination control, logistics planning, customs compliance, and logistics coordination within a regulated medical technology environment. The role demands strong attention to detail, cross-functional collaboration, and a proactive approach to continuous improvement.

This is an on-site position in Oxford to enable direct access to shipment tracking and inventory coordination, hands-on coordination with production and logistics, and real-time collaboration across teams, ensuring logistics are accurately managed, compliant, and available when needed in a regulated, fast-paced environment.

Listed below are the major responsibilities of the role and a brief description of some of the key tasks to be performed. This list is not totally exhaustive.

Major Responsibilities

Under direction from the Warehouse and Logistics Manager, the Logistics Specialist will be responsible for:

Shipment Tracking and Inventory Coordination Control

• Maintain accurate shipment tracking and inventory coordination records in SAP across all Warehouse locations
• Lead cycle counts, investigate discrepancies, and support quarterly audit readiness
• Monitor shelf-life, calibration, and serialisation of components and finished goods
• Support the development of shipment tracking and inventory coordination dashboards and performance metrics

Logistics Coordination

• Align logistics availability with production, service, and R&D schedules
• Manage unallocated logistics stock, shortages, and internal transfers
• Collaborate with transportation and delivery scheduling to forecast demand and mitigate supply risks
• Support kitting operations and ensure timely replenishment of consumables

Logistics & Customs Compliance

• Coordinate inbound and outbound shipments, ensuring timely and cost-effective delivery
• Prepare and review customs documentation, declarations, and procedure codes
• Apply correct tariff classifications and import taxes to optimise duty exposure
• Liaise with freight partners and regulatory teams to resolve customs queries
• Monitor changes in customs legislation and support process updates

Compliance & Documentation

• Ensure logistics handling and shipment tracking and inventory coordination processes meet ISO 13485, BSI, and FDA standards
• Contribute to SOP development and risk assessments for 3PL distribution centres and shipment tracking and inventory coordination operations
• Maintain non-conformance records and support root cause analysis and CAPA activities

Continuous Improvement & Cost Optimisation:

• Identify opportunities to reduce shipping costs through consolidation, carrier selection, and customs strategy
• Support initiatives to improve delivery performance and customer experience
• Participate in cross-functional projects to enhance operational efficiency

• Adherent to the letter and spirit of OrganOx’s Code of Conduct and all other company policies

Requirements

Skills & Experience

• Demonstrable experience in a materials, inventory, or logistics coordination role
• Strong working knowledge of ERP systems (SAP preferred)
• Experience in regulated environments (ISO 13485, FDA, BSI)
• Proficiency in international shipping, customs documentation, and tariff application
• Excellent problem-solving, communication, and stakeholder engagement skills
• Advanced Excel and data handling capabilities

Qualifications

• A-levels or equivalent, ideally in business, science, or engineering; or equivalent vocational qualifications (CILT Level 3 Certificate in Logistics & Transport, IoSCM Level 3–5 in Inventory or Supply Chain Management); or equivalent experience in inventory, logistics, or supply chain coordination
• Desirable professional certifications such as CILT Level 3 Certificate in Logistics and Transport; IoSCM Inventory Management Certification; Lean Six Sigma Yellow or Green Belt (especially useful for process optimisation); Health & Safety certifications (e.g. IOSH Managing Safely) for warehouse compliance; SAP ERP training or certification — highly valued in our environment

Benefits

At OrganOx, we value innovation, evidence, integrity, teamwork, respect, and passion. We offer competitive compensation and comprehensive benefits, including healthcare and retirement plans. We support work-life balance and provide opportunities for ongoing professional development.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation race, or any other characteristics protected by law.