Logistics Coordinator & Admin

Primary Responsibilities:

1. Logistics & Supply Chain Coordination:

• Responsible for end-to-end coordination of logistics activities with designated third-party logistics (3PL) providers and material suppliers.

• Manage and execute arrangements for special shipments, including expedited, oversized, or high-value consignments.

• Facilitate continuous communication with internal departments, specifically Sales and Customer Service, to provide comprehensive logistics updates.

• Collaborate closely with the production planning team to synchronize manufacturing outputs with delivery schedules and ensure timely order fulfillment.

• Proactively investigate, troubleshoot, and implement resolutions for all logistics-related complaints and operational discrepancies.

• Oversee the complete logistics cycle for promotional orders destined for the Thai market.

• Provide operational support within warehouse functions, including order picking and packing, during peak activity periods to maintain distribution timelines.

• Assist production coordinator when needed.

2. Administrative & Operational Support:

• Perform accurate and timely data entry for the generation of daily operational reports pertaining to production status and logistics performance.

• Manage the comprehensive processing of invoices received from 3PL partners and production suppliers on a daily basis and at the end of the month.

• Initiate and submit formal payment requests to the finance department in accordance with company protocols.

• Oversee the procurement and inventory management of all necessary office and warehouse supplies.

• Serve as the primary liaison for third-party vendors concerning facilities and warehouse maintenance.

• Provide administrative assistance to the Sales department through the preparation of preliminary internal quotations.

• Execute ad-hoc tasks as required by the company, if needed.

Requirements

• A Diploma or Degree in any field.

• 1-2 years of work experience in logistics, administration, or data management.

• Excellent coordination skills and experience working with different teams and external partners.

• Strong problem-solving skills and the ability to handle multiple tasks efficiently.

• A highly adaptable person who can thrive in our fast-paced environment and be able to work independently.

• A positive team player with a strong sense of responsibility and a professional work ethic