We are hiring a Logistics & Procurement Coordinator who owns outcomes.
This role is responsible for keeping materials flowing, shipments moving, and issues closed. You will manage procurement, international shipping, and supplier coordination in a small, fast-moving organization where clarity, follow-through, and initiative matter more than complex systems.
This role requires comfort working without a full ERP. You will build simple, reliable processes using available tools and ensure orders ship correctly and on time. Waiting for perfect information or letting issues sit unresolved is not acceptable.
You will work closely with production, warehousing, and project management to maintain high service levels and predictable execution.
Source and purchase high-value materials and components for active and upcoming projects
Own procurement timelines to ensure materials are available when needed
Maintain clear visibility on orders, lead times, and inventory using practical tracking tools
Coordinate with internal teams to align procurement with project schedules
Manage inbound and outbound international shipments end to end
Prepare, review, and submit shipping and customs documentation accurately and on time
Coordinate with logistics partners, schedule pickups, track shipments, and resolve issues quickly
Operate in a low-volume, high-consequence shipping environment where accuracy matters
Identify, select, and negotiate with suppliers to balance cost, quality, and lead time
Monitor supplier performance and address issues directly and early
Build working relationships with vendors and logistics partners that support reliability
Communicate shipment status, risks, and changes clearly and proactively
Work closely with production, project management, and warehousing to keep priorities aligned
Escalate problems early with proposed solutions, not open-ended questions
You take ownership and close the loop without being chased
You are comfortable working with incomplete information and moving forward
When you do not know something, you find the answer quickly and communicate progress
You use simple tools effectively rather than waiting for systems to be built
You understand that delays without communication create risk
Proven experience owning procurement and logistics tasks end to end
Strong understanding of international shipping, customs documentation, and trade compliance
Comfortable operating without a full ERP using tools such as Excel, ClickUp, and shared trackers
Clear, direct communicator who updates stakeholders without prompting
Highly organized, detail-focused, and able to prioritize independently
Fluent in English, business-level Dutch
HBO degree in Supply Chain, Logistics, Business, or equivalent practical experience
No visa sponsorship. Candidates must already have the right to live and work in the Netherlands
Based in our Amsterdam office
Growth potential based on performance and demonstrated ownership
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Procurement Coordinator Q&A's