Legal Operations Associate

Important Info

• Location: Remote in Canada in EST

Ready to build the future of robotics with us?

Avidbots is growing fast and we’re looking for a passionate Legal Operations Associate to join our team. If you’re driven by innovation, excited by cutting-edge technology, and thrive in a collaborative environment, we want to hear from you.

What you’ll do:

Contract Management:

• Manage the contract lifecycle from intake to execution and archiving
• Maintain and optimize our CLM system (e.g., LinkSquares)
• Track renewal deadlines and key contract terms

Process & Compliance Support:

• Implement and maintain legal workflows, playbooks, and SOPs
• Assist with compliance efforts (e.g., export control, privacy regulations like GDPR/CCPA, open source usage)
• Support audits and internal documentation needs

Cross-Functional Collaboration:

• Serve as the legal team’s liaison with finance, product, sales, engineering, and HR
• Support commercial insurance renewal cycle to ensure adequate limits, pricing and appropriate policies are in place to support the business

IP and Corporate Work:

• Support IP filings and patent/trademark coordination
• Help track patent, trademark and other IP registrations
• Maintain corporate governance and subsidiary management records

Tooling and Data:

• Fully integrate Contract Lifecycle Management software (LinkSquares) into business processes
• Monitor and report on legal team KPIs and OKRs

What we’re looking for:

• Bachelor’s degree or paralegal certificate
• 4+ years of experience in legal operations, paralegal work, or legal project management
• Experience in a startup or tech company (hardware or software) preferred
• Familiarity with contract lifecycle management and document management tools
• Exposure to privacy, product compliance, or IP law
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Comfort with ambiguity and fast-moving environments
  
• Successfully complete pre-employment onboarding requirements that may include criminal/civil background checks

Why you'll love working here:

• Work with innovative robotics technology that’s shaping the future of autonomous cleaning
• Grow alongside a fast-expanding company with exciting career development opportunities
• Collaborate with a global team and be part of a dynamic, diverse, and inclusive workforce
• Access comprehensive benefits including health, dental, and wellness coverage
• Thrive in a collaborative environment where your ideas and contributions truly matter

About Avidbots:

Avidbots is a leader in autonomous cleaning solutions, transforming the way commercial and industrial spaces maintain cleanliness. Our robots, including Neo 2 and Kas, combine advanced navigation and data-driven insights to deliver efficient, sustainable cleaning across industries like retail, airports, and warehouses.

***Applicants must be currently authorized to work in Canada for any employer

Diversity & Inclusion at Avidbots:

Avidbots is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We celebrate the unique perspectives that come from our multicultural team, including our roots as a company founded by international students. Our leadership holds the same standards of respect and inclusivity as every team member. We pride ourselves on providing a safe, respectful environment free from discrimination or hate, and we embrace diversity in all its forms whether race, religion, gender, or sexual orientation.

If you require accommodation during the recruitment process, please let us know. We’re happy to provide support.