Legal Assistant

Position Type: Full-Time
Working Hours: EST

About Pavago

Pavago is hiring a Legal Assistant to support one of our U.S.-based clients. In this role, you will provide vital administrative and clerical support to attorneys, helping ensure efficient operations of legal cases and day-to-day tasks. This position is ideal for someone highly organized, proactive, and experienced in legal administrative work. If you're skilled in document preparation, client communication, and case file management, this is a great opportunity to grow your career with a dynamic legal team.

Responsibilities

• Administrative Support: Organize and maintain legal files, correspondence, and records. Compile, update, and manage client case information in a timely and confidential manner. Assist attorneys in drafting, formatting, and proofreading legal documents (e.g., contracts, letters, pleadings). Schedule appointments, manage calendars, and coordinate meetings and deadlines
• Document Management: Draft and prepare legal documents and reports for attorney review. Ensure timely filing and organization of documents, both physically and digitally. Maintain internal systems to ensure all case files and communication logs are up to date.
• Client Interaction: Communicate professionally with clients to gather case details or provide updates. Ensure a high level of confidentiality and discretion in handling client information. Support attorney-client communications and ensure follow-ups are completed.
• Case Preparation: Help prepare case files for hearings, meetings, and deadlines. Assist in collecting supporting documentation and exhibits. Coordinate with internal departments or external agencies as needed

What Makes You a Perfect Fit

You have experience handling administrative and legal support tasks in a fast-paced office environment. You are organized, reliable, and efficient in managing documents, coordinating schedules, and supporting attorneys with clear communication and a strong attention to detail. You can work under pressure while maintaining accuracy and professionalism.

Required Experience & Skills

• Minimum 5 years’ experience as a Legal Assistant or Legal Administrative Professional.
• Strong organizational and administrative skills.
• Excellent written and verbal communication abilities.
• Familiarity with legal terminology and document formatting.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal management software (e.g., Clio, MyCase, or similar).
• Discretion in handling sensitive information.

What Does a Typical Day Look Like?

You’ll start your day reviewing priorities with attorneys and organizing files needed for meetings or casework. Throughout the day, you'll draft correspondence, format legal documents, and respond to client emails or phone calls. You might assist with scheduling depositions, updating client information, or preparing case summaries. Your role is critical in keeping the legal team organized and efficient.

Interview Process

• Initial Phone Call: Engage in a brief conversation to understand your experience and suitability for the role.
• Video Interview: Dive deeper into your professional background and assess your skills in a 30-minute call.
• Final Client Interview: Have a comprehensive discussion with our client to ensure mutual alignment.
• Background Checks: Conduct swift verification of your references and past employment details.

If you're ready to contribute to a growing legal team and use your organizational strengths to make an impact, apply now!