Legal Administrative Assistant

Company Overview:

OneEnergy’s mission is to make clean energy the #1 source of electricity for consumers and utilities. We develop solar energy and battery energy storage (BESS) projects across the United States in community solar, distributed generation, and large utility scale project segments. Our diverse project pipeline, multiple locations across the US, and unique multidisciplined team sets us apart.

We are a dynamic and innovative renewable energy industry company committed to excellence, collaboration, and driving positive change in our industry.

Position Objective:

OneEnergy is adding a Legal Administrative Assistant with experience supporting corporate and transactional legal work to our legal team. This is a full time, permanent position available for a legal administrative assistant with experience related to corporate and transactional matters, preferably in a law firm or in-house setting, to work in the Company’s Madison, Wisconsin office. The ideal candidate would work in the Madison office at least 3 to 4 days per week.

The Legal Administrative Assistant is responsible for managing and supporting various commercial and transactional legal work that arises in developing, constructing and selling solar energy projects across the United States. This role works cohesively and collaboratively with the company’s in-house legal team and across other companywide functional teams, including Development, Delivery, Operations, Finance and Accounting.

OneEnergy is a team-oriented group who believe that our work contributes to making renewable energy ubiquitous.  A competitive hourly rate, along with the outstanding benefit package will be offered to the qualified candidate.

Duties and Responsibilities:

• Assist with managing documentation related to corporate entities, including preparing and filing entity formations, foreign qualifications, and annual reports, updating entity register of members, and managing written consents and authorizations.
• Assist with transaction closings for project sales and financing, including organizing due diligence data rooms, managing closing checklists and signature page packets, and ordering corporate certificates.
• Coordinate with the registered agent for public record searches of parties, including judgment, tax liens, UCC filings, and various other corporate documentation requests.
• Assist with preparing and filing applications and periodic reports for business licenses, contractor licenses, FERC filings, EIA reporting, and other regulatory filings. Create and maintain a database for tracking these filings and reports.
• Assist with maintaining electronic files and form legal documents.
• Assist with setting up meetings with internal and external parties.
• Prepare mailings, legal notices, and other correspondence and coordinate delivery.
• Assist with other administrative needs of the in-house legal team as required.
• Embody company values and adopt best practices regarding use of company systems and process, management and leadership, collaboration, and mentoring.
• Contribute to a positive culture based on continuous learning, professional growth and development.

Knowledge, Skills, & Abilities:

• Demonstrated track record of success in a law firm or in-house legal administrative assistant role, with an emphasis on corporate and transactional legal support.
• Strong attention to detail with a high level of integrity and organizational capacity to manage multiple projects simultaneously.
• Strong track record of successful collaboration with internal and external stakeholders.
• Creative problem-solving skills matched with strength in executing under pressure.
• Self-motivated with proven ability to take ownership, initiative, and accountability.
• Excellent interpersonal communication skills, both oral and written.
• Ability to manage competing priorities often across functional and operational lines.

Qualifications Requirements (Preferred):

• An associate’s degree or above; (a concentration in paralegal studies and/or a paralegal certificate from a state bar association or an association of legal assistants, or equivalent is preferred).
• 3+ years of experience as a legal administrative assistant, with an emphasis on corporate, transactional, and real estate legal support in a law firm or in-house setting.
• Experience in forming, managing and dissolving corporate entities and preparing filings and related documentation.
• Experience in assisting in transactional closings, including data room management and supporting closings.
• Experience with national lien searches, UCC filings, and other matters related to transactions.
• Must demonstrate a high degree of time management and organizational skills resulting in the ability to prioritize/manage multiple projects at various stages of delivery.
• Must have a “roll up your sleeves and let’s get the job done right” type attitude.
• Demonstrated qualities of integrity, credibility, and fiduciary responsibility.

Compensation and Benefits:

The position has a range of $25.00 - $36.00 USD. OneEnergy’s compensation packages are dependent on an array of factors including, but not limited to skill sets, experience and training, licensure and certifications, geographic location, and other organizational needs. We provide generous Paid Time Off (six weeks/year), Paid Paternity Leave and an impactful Volunteer Time Off Program. We also offer robust employee benefits including comprehensive medical coverage, 401(k) matching retirement plan, life insurance, wellness incentives, and more.

We recognize an equitable energy transition requires the participation of diverse communities, groups, and institutions. OneEnergy is an equal opportunity employer and does not discriminate against otherwise qualified applicants based on actual or perceived race, color, creed, religion, ancestry, citizenship status, age, sex, marital status, sexual orientation, national origin, disability or handicap, veteran status, or any other characteristic protected by applicable federal, state, or local laws.