Junior Project Manager 

Job Title: Junior Project Manager 

Role: Freelancer

Duration: 2-3 months

Work Timings: 2pm-10pm SGT

Location: Manila, Philippines 

About the role:

The Junior Project Managers primary responsibility will be to take low complexity tasks away from more senior members of the team, allowing them to focus more on elevating themselves and ultimately, taking roles and responsibilities away from you / the Programme Director. 

OLIVER is a global team of creative thinkers, tech-savvy trendsetters, and production pros specialising in film, CGI, automation, AI, motion design, and digital/print content. We partner with over 300 clients in 40+ countries and counting. Our focus is to connect clients with high-quality solutions, talent and ambitious opportunities worldwide.  

The Junior Project Manager is responsible for running creative and production processes and working alongside our existing talented Project Management team to drive a project from brief to delivery. Leading on projects while working with our dynamic teams across the business, our project managers successfully deliver projects following OLIVER’ ways of working. 

What we want is a passionate, talented individual who can showcase their skills of managing multiple low to mid complexity projects. You should have meticulous attention to detail, understand the importance of the profitability of your projects for the agency and you will have proven yourself as a safe pair of hands on the day-to-day running of multiple prestigious projects. 

What you will be doing:

GENERAL TASKS AND RESPONSIBILITIES: 

• Have integrated experience across various disciplines which can include one or more of the following: Digital, Technology, Film, CGI, Motion Design and/or Print projects across different sized accounts and across different time zones; from initial brief to final delivery (based on experience)
• Filling in metadata sheets for project assets for them to be uploaded to Adobe Assets
• Producing copysheets for translations and working closely with the Transcreation Manager to collate stakeholder feedback for transcreation projects
• UTM monitoring and tracking working closely with the Paid Media Specialist.
• Being valuable support for Project Managers, Paid Media Specialist, Copywriters and Social Media Content Creators on low complexity tasks to help them focus on more senior responsibilities
• Collating data from various systems and dashboards to assist in data insights and report writing
• Filling out Marketing Automation forms and working with copywriters on admin tasks
• Opening, completing and accepting briefs on OMG (Oliver Marketing Gateway)
• Manage your team to deliver a wide range of deliverables from email marketing to website content
• Strive to follow and implement the defined project management and production processes within OLIVER and with partners
• Handle multiple projects simultaneously and thrive in a fast-paced, deadline-driven environment
• Close off projects to set standards/requirements
• Face adversity, setbacks and negativity with a resilient mindset and ‘can do’ attitude
• Embody the company values, instil these behaviours within all team members
• Drive continuous improvement through each step of the process and consult on process improvements 

INITIATE & PLAN THE PROJECT: 

• Serve as the point of contact to receive new briefs and manage the process of transforming unclear briefs into well prepared briefs where applicable  
• Manage the scoping and planning of projects across different briefs 
• Work to the OLIVER Project Management Way of Working while executing projects 
• Identify stakeholders and create a communication plan to ensure each of them has access to the right level of information
• Set deadlines with partners and challenge unrealistic timelines to ensure workload is managed based on creative processes
• Create project plan and identify key milestones for each of the projects you are assigned
• Work closely with the Project Managers to staff the project correctly based on the required deliverables and deadlines
• Identify risks and possible issues and create risk registers
• Work closely with the creative team to define scope and timeplan for projects
• Prepare and run effective and structured client and team kick-off meetings
• Create and manage the delivery of project documentation.

MANAGE PROJECT EXECUTION, MONITORING AND CONTROL: 

• Coordinate development and delivery among various project participants and stakeholders
• Prioritise and manage workload of the project team
• Client liaison when required, presenting project scopes and timing plans
• Build client relationship and ensure their needs and requirements are addressed, while following the OLIVER ways of working
• Monitor the progress of the project delivery within scope and budget with the planned resources
• Prepare status reports for the stakeholders and actively manage the control of project progress using weekly action points
• Follow the project management change control process for any changes needed in the scope, budget, timelines or resource requirement
• Create and keep up to date all related project documentation and ensure compliance in the project management system
• Proactively problem-solve, mitigate risks and plan for future issues
• Be accountable for project time and actively analyse/manage overburn and time logged daily
• Ensure final deliverables are quality driven and comply to the design/brand guidelines and production requirements and expectations.
• Manage stakeholder feedback for transcreation projects, ensuring all comments are tracked and collated in OMG. Working closely with the OLIVER Transcreation team to ensure smooth running of projects and translation memory is updated.
• Monitor utilisation and output of team.

What you need to be great in this role:

• Willingness to accept feedback and iterate over processes in a highly-collaborative, low-ego team environment.
• Process driven and continuous improvement mindset.
• Proficient in excel, lots of the work this role will be undertaking will be driven through excel
• Curiosity, creativity, and ambition.
• Attention to detail.
• The ability to take a project from brief to completion, good communication, organizational, and time management skills are essential.
• Impeccable problem-solving skills and a love for client satisfaction.
• 1-3 years of experience and proven track record of successfully managed projects from start to end
• Strong communication skills.
• Strong organisational skills – able to multi-task and manage multiple projects with different deadlines at one time.
• Good eye for detail and quality control experience.
• Software competency – Microsoft Word, PowerPoint,Teams and OMG (Oliver Marketing Gateway internal approval system - training will be provided).
• Passion for and inquisitive about AI and new technologies
• Understanding and knowledge of AI tools is beneficial, but ability to learn and digest benefits and features of AI tools is critical

Req ID: 14966

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