Junior Office Manager - Part time

We are a rapidly growing pan-European digital wealth manager, serving over 167,000 active investors with more than £5.5 billion invested on our platform. We began in Milan in 2011 with the purpose to help more people improve their financial well-being by making personal investing simple and accessible through technology. Fast forward to today, and we are recognised as one of the most innovative fintechs, headquartered in the heart of London.

With a team of 220+ people across 4 offices in Italy and the UK, we are proudly backed and funded by major partners including Poste Italiane, Cabot Square Capital, United Ventures, and Allianz.

Our vision

Our vision is to combine passion, expertise, and technology to provide best-in-class investment solutions and advice that protects and grows client wealth over time.

Our Core Values:

We’ve built our business on three Principles:

• Relationships are our first asset: We’re one team, built on trust, honesty, and transparency. We value our relationships above all else.
• Trust drives success: We give each other the space to grow. We empower our employees to succeed, so they can make a real impact.
• Our customers dream big, just like us: We see the bigger picture and we make sure our customers see it, too. We’re always focused on the best outcomes for our clients and for each other, no matter what the goal, or how big the dream

What this means in practice:

At Moneyfarm, our success comes from the impact each of us makes. We move with purpose, urgency, and ambition, focused on delivering outcomes that matter for our clients and our business. Everyone is empowered to take ownership, challenge the status quo, and turn bold ideas into results. As we evolve, we embrace AI as a catalyst for sharper thinking, smarter decisions, and even greater impact.

Our diversity makes this possible. Different perspectives, backgrounds, and experiences fuel our creativity and drive better decisions — it’s our competitive edge. We value people for who they are and their unique strengths: that's why we offer flexible ways of working to support them in doing their best work.

About the role:

We are seeking a proactive and organized Junior Office Manager to join our team on a part time basis, 4 hours a day between Monday and Friday. The ideal candidate will oversee essential office operations and provide support to ensure efficiency and effectiveness in daily activities. This is an exciting, interactive and varied role for a self-motivated individual to join a growing team and to develop within a fast-paced yet supportive environment. You will act as a point of contact for any office admin matters for both those working on a remote basis and those in the office.

Key Responsibilities:

• Manage day-to-day office tasks, including filing, data entry, and document preparation.
• Maintain and update records, databases, and filing systems accurately.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Welcome and assist visitors, clients, and team members.
• Organize meetings, appointments, and conference calls.
• Setting up meeting rooms
• Ensure the office is presentable at all times 
• Assist in planning and coordinating office events and activities.
• Monitor and manage office supplies to ensure availability.
• Coordinate with vendors and service providers for office needs.
• Prepare basic reports and presentations as required.
• Ensure the accuracy and confidentiality of sensitive information.
• Provide support to other departments as needed.
• Processing invoices in a timely manner
• Work closely with HR and OFM team members in other locations to achieve organizational objectives

Requirements

Qualifications and Skills:

• Proven experience in an administrative or office support role is preferred.
• Proficient use of G-Suite is a must
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• A proactive/can do attitude 
• Attention to detail and ability to multitask effectively.
• Professional demeanor and a positive attitude.

• Dependable and reliable.
• Ability to work both independently and as part of a team.
• Discretion and understanding of confidentiality protocols.

Benefits

• Health Insurance, Wellness plan
• Pension plan
• Fee free investments on Moneyfarm platform
• Regular office social events
• Happy and friendly culture!