Junior Marketing Operations Coordinator

Why this role exists:

GR8 Tech is looking for a Junior Marketing Operations Coordinator to oversee seamless payment management, legal document flow, financial reporting, and budgeting within our Events and Marketing departments.

This role involves managing payment processes, facilitating document flow, coordinating with both internal and external stakeholders, ensuring compliance, and actively contributing to budget planning and reporting. The role demands proficiency in financial software, impeccable attention to detail, and excellent communication skills.

What you’ll drive:

Payment Management

• Supervise and manage all payments within the Events and Marketing departments using 1C.
• Ensure accuracy and timeliness in processing invoices and expenses.
• Maintain control over payment execution throughout approval stages.
• Collaborate closely with treasury and budget control departments to ensure seamless financial operations.
• Manage document flow related to billing for organized record-keeping.
• Manage and update a spreadsheet to track the status of payments; provide regular updates on payment statuses to the team members.

Legal Document Flow and Compliance

• Coordinate with contractors, event organizers, agencies and other external parties for new agreements and contract signings.
• Facilitate effective communication between internal legal and compliance departments, including through Jira, for smooth contract signings with external parties.
• Establish and maintain a document database for contracts and agreements; remind team members of upcoming deadlines and timelines associated with contracts and agreements.
• Collection of necessary KYC documents from external parties.

Financial Reporting and Budgeting

• Maintain the timeline for budget planning and corrections; send reminders to department management about important deadlines related to budget planning.
• Prepare financial reports detailing departmental expenses.
• Assist in making quarterly budget corrections and participate in budget planning processes.
• Upload relevant financial data into 1C for effective budget management.

Software Proficiency

• Utilize 1C for financial management and reporting.
• Work proficiently in Excel for data analysis and tracking.

What makes you a GR8 fit:

Must-have

• Relevant experience in billing, financial management, or a similar role.
• Excellent written and verbal communication skills are essential for effectively liaising with vendors, contractors, and team members.
• Proficiency in 1C and advanced Excel skills.
• Strong understanding of financial processes, compliance, and budgeting.
• Excellent communication and interpersonal skills for effective collaboration.
• Detail-oriented approach with a focus on accuracy and problem-solving.
• Ability to manage multiple tasks and prioritize effectively.
• English proficiency at B2 level.