Junior Accounts Payable Specialist

The Junior Accounts Payable Specialist is an entry-level position responsible for supporting the accounts payable team with routine processing and clerical tasks. This role focuses on the accurate and timely handling of invoices, data entry, and vendor communications. The Junior AP Specialist ensures that transactions are processed according to company policies and serves as the first point of contact for basic vendor inquiries.

Key Responsibilities

Invoice & Data Entry

• Accurately enter vendor invoices into the accounting/AP system.
• Match invoices to purchase orders or approvals as directed.
• Verify invoice details (dates, amounts, coding provided) before processing.
• Flag discrepancies for review by an AP Specialist or Senior AP Specialist.

Vendor Support

• Maintain accurate vendor contact details in the AP system.
• Communicate with vendors to confirm receipt of invoices or request missing documentation.
• Forward vendor queries or payment issues to AP Specialists for resolution.

Payment Preparation

• Assist in preparing payment batches by compiling and organizing invoices for review.
• Track invoice due dates to help ensure timely payments.
• Perform basic checks to confirm bank/payment details are complete in the system.

Documentation & Filing

• Maintain electronic and physical filing of invoices, receipts, and vendor records.
• Ensure supporting documentation is properly stored and easily retrievable for audit.
• Assist with organizing contracts and compliance documents once finalized.

Expense & Credit Card Support

• Assist with data entry of employee expense reports and receipts.
• Perform initial review of receipts for completeness before review.

General Support

• Provide administrative support to the AP team during month-end close (e.g., pulling invoice lists, organizing supporting schedules for reconciliations).
• Assist with preparation of documentation for audits and internal reviews.
• Perform other clerical tasks as needed to support the AP function.

Requirements

• Bachelor’s degree or part qualification in Accounting or Finance.
• Strong attention to detail and accuracy.
• Basic knowledge of accounting principles.
• Proficiency in Google Sheets, Microsoft Excel and other MS Office and Google applications.
• Strong written and verbal communication skills, with the ability to interact with global finance teams and
• senior leadership.
• Ability to work effectively in a team and handle repetitive tasks with accuracy.

Benefits

💰 Pegged Salaries to the USD

🏠 Hybrid Work Arrangement

🏦 Performance Bonus

🏥 Private Health Insurance

🌴 Paid Time Off

📚 Accelerated Career Growth

💻 Latest Tech Equipment

🚀 International Exposure

🎳 Team Engagement Allowances

🗣️ Free Mental Health Counselling

🥳 Exciting Company Events

📆 Paid Bereavement Leave