Inventory Purchasing Coordinator (Letterkenny Army Depot)

POSITION SUMMARY 

The Inventory Purchasing Coordinator supports procurement and inventory operations at Letterkenny Army Depot by managing purchasing activities, supplier communications, inventory documentation, and order fulfillment tracking in a highly regulated environment. This role requires strong administrative discipline, frequent supplier interaction, and close coordination with internal stakeholders to ensure timely receipt, accuracy, and compliance of materials and equipment.

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform the essential duties outlined below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

Essential Functions Statements

• Manage purchasing activities including supplier communications, request-for-quote (RFQ) follow-ups, and expediting purchase order (PO) shipments
• Process vendor acknowledgements, review required purchasing documentation, and close out purchase orders in approved purchasing systems
• Receive, receipt, and cross-dock materials; ensure accurate system entries and documentation
• Review and resolve shipping discrepancies, including coordination with vendors and internal teams
• Support internal customers by responding to inquiries related to purchasing and inventory status
• Assist buyers, storefront personnel, program managers, and other depot staff as needed
• Perform data entry, run status and inventory reports, and maintain organized purchasing records
• Conduct customer checkouts and support storefront or administrative functions as required
• Perform general administrative and purchasing support duties consistent with depot operations

POSITION QUALIFICATIONS

• Education:
• High School Diploma or GED
• Experience:
• Minimum 1 year of experience in purchasing, inventory coordination, or supply chain support
• Experience with supplier/vendor expediting, RFQs, follow-ups, and resolving shipping discrepancies
• Technical Skills:
• Proficiency in Microsoft Word and Outlook
• Ability to obtain and maintain a Secret Security Clearance
• HAZMAT trained or ability to obtain
• Experience in a military depot or government warehouse environment preferred
• Experience using purchasing or inventory management systems preferred

ADDITIONAL REQUIREMENTS

• HAZMAT training (or ability to obtain)
• Ability to work effectively in a regulated government or military depot environment
• Active Secret Security Clearance required, or ability to obtain one
• Must possess a REAL ID for access to Letterkenny Army Depot
• Strong attention to detail, organization, and follow-through
• Ability to manage multiple priorities and interact professionally with suppliers and internal stakeholders
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  
• Ability to deal with problems involving a few concrete variables in standardized situations.

WORK ENVIRONMENT

• This position requires regular physical activity, including the ability to lift and move materials weighing up to 50 pounds and to walk extended distances between facilities throughout the workday. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Equal Opportunity Statement:

Noble provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other protected category in accordance with applicable federal, state, and local laws. Noble complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.