The Inventory & Materials Analyst is responsible for maintaining accurate, compliant, and efficient control of raw materials and finished goods in a high-volume manufacturing environment. This role owns inventory integrity and traceability across ERP and shop floor systems, executing cycle counts, investigating variances, managing heat/lot and Country of Origin requirements, and ensuring materials are properly received, located, and issued to support uninterrupted production.
Partnering closely with Supply Chain, Buyer/Planners, and Operations, the Analyst uses data analysis and continuous improvement methods to anticipate shortages, optimize inventory levels and warehouse layout, reduce scrap and aging stock, and strengthen material flow and visibility. This position serves as a key subject matter expert for inventory accuracy, compliance, and process improvement across the facility.
Responsibilities:
- Perform inventory cycle counts regularly. Have cycle count signed off on for first 6 months to eliminate possibility of inaccurate information. Ensuring material is inventoried correctly with corresponding Victaulic part code. Maintain 98–100% inventory accuracy through cycle counts, reconciliations, and root-cause analysis of variances.
- Investigates in BPCS/AS400 when material amount became inaccurate and investigates which shop order caused inaccuracies. Keep historical data records of material inaccuracies to determine which material has regularly been inaccurate.
- Regularly organize inventory into defined locations and notify Supply Chain & Logistics Manager when a more strategically sound location is determined. Keep shared Excel file of locations.
- Inspect incoming material for quality, damage and ensure correct material is delivered and received into appropriate inventory locations through internal inventory locator system, BPCS, and Mendix software systems.
- Optimize warehouse layout, storage methods, and material flow to reduce travel time and improve throughput. Report out professional insight to Supply Chain Manager by way of research and data analysis. Participate in 5s events when pertaining to inventory.
- Highly experienced in stainless and carbon steel raw materials and finished goods. General understanding of differences in grades, schedules and global vs AIS material
- Analyze work center hour usage to develop an in-depth work center by work center daily schedule i.e. weld material on ____ date, paint material on __ date, etc.
- Manage the development of an internal inventory tracking system to record inventory stock levels of delivered materials by way of Excel tables and pivot tables. (arrival of PO’s)
- When needed, assist material handlers are properly receiving in material, ensuring correct heat number and country of origin (COO) is put into inventory and then into allocatable locations.
- Monitor raw steel , plate, bar, pipe, and finished product stocks; ensure correct heat/lot traceability.
- Manage Country of Origin (COO) for materials and work with material handlers to ensure proper Country of Origin is marked on material on a consistent basis.
- Assist Buyer/Planners by analyzing daily product and supply level requirements to anticipate inventory shortages or compliance issues (Global being used for AIS) for upcoming shop orders. To be done on a daily or semi-weekly basis to allow for buyer/planner team to investigate material PO’s or order for upcoming jobs. Analyze demand patterns, consumption trends, and production run rates to forecast inventory needs.
- Analyze facility needs for inventory min/max. Regularly analyze.
- Function as “go to” subject matter expert for on-site inventory locations of materials. Keep an accurate and professional record of material and their corresponding locations by way of BPCS locator system and Victaulic part codes into shared Excel file.
- Issue material into BPCS ERP system after shop order completion. Maintain historical data by way of shared Excel file to log over usage by operator, material, shop order, and date of over usage.
- Manage scrap in Mendix shop floor control system; maintain and analyze historical data for scrap.
- Verify material availability for released shop orders and notify Buyer/Planners of shortages; perform inventory corrections by way of inventory adjustments and maintain records for future data analysis.
- Report on inventory levels, supply chain progress, and procedural efficiency to Supply Chain & Logistics Manager in form of weekly 1:1’s.
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Collaborate with (software engineers) Mendix team to create process with which to track work in process (WIP) materials within first 3 to 5 months, while concurrently establishing visual dashboards and daily/weekly report
- Investigate aging inventory, slow-moving stock, and obsolete materials within system and by visual inspection; recommend disposition or scrap. (SLOB)
- Lead and participate in 100% physical inventory count at the end of the year (or assist depending upon when hired).
- Lead and participate in Lean/5S / continuous improvement initiatives focused on reducing waste and improving material handling.
- Identify root causes of inventory issues using tools like 5-Why, pivot tables and Pareto analysis.
- Propose process improvements to strengthen traceability, reduce carrying costs, and prevent stockouts.
- Any other related duties as determined by Supply Chain & Logistics Manager.
Required Qualifications
- Bachelor’s degree in supply chain, Operations Management, Business, Industrial Engineering, or related field (or equivalent experience).
- 4+ years of inventory, supply chain, or production analysis experience—manufacturing/metalwork strongly preferred.
- Highly proficient with ERP systems (Preferably BPCS and possibly M3 )
- Demonstrated ability to quickly master complex ERP and manufacturing software; (Preferred BPCS/AS400 ERP and Mendix shop floor control systems)
- Advanced capability in data analytics and reporting.
- Highly proficient and experienced in Excel skills (VLOOKUP/XLOOKUP, pivot tables).
- Strong analytical skills with the ability to turn raw data into actionable insights.
- Deep understanding of manufacturing flows, MRP concepts, and steel industry traceability requirements.
- Must be comfortable in a manufacturing plant environment daily as well as office setting.
Competencies
- Detail-oriented with strong problem-solving ability.
- Excellent communication and cross-functional collaboration.
- Ability to thrive in a high-volume, high-variability production environment.
- Strong ownership, sense of urgency, and continuous improvement mindset.
This position is not eligible for visa sponsorship.
EEO Statement: Victaulic is an Equal Employment Opportunity (EOE/M/F/Vets/Disabled) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, gender, color, religion, national origin, age, disability, veteran status, sexual orientation, genetic data, or other legally protected status
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Victaulic Staffing Partner Communication Policy
All staffing agencies are strictly forbidden from directly contacting any Victaulic employees, except those within the Human Resources/Talent Acquisition team. All communications, inquiries and candidate submissions must be routed through Victaulic's Human Resources/Talent Acquisition team. Non-compliance with this policy may result in the suspension of partnership, cancellation of the current contract, and/or the imposition of a mandatory probation period before any future business can resume. Additionally, non-compliance may lead to a permanent ban on future business. This policy ensures a streamlined and compliant recruitment process.
