Integrated Planning Lead - Ceremonies Operations

LA28 does not provide relocation assistance.

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans, partners and our community.  

The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles.  

Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of diverse perspectives, experiences and expertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creation and boldness–and look forward to hearing about how your past experiences align with them.

Integrated Planning Lead - Ceremonies Operations

The Integrated Planning Lead - Ceremonies Operations will orchestrate, drive and ensure the integration of internal LA28 teams working closely with the Co-Create LA (CCLA) Ceremonies team to ensure a holistic LA28 operating plan is planned seamlessly with the show production.  

With visibility across all Functional Areas that are impacted or are dependent for ceremonies delivery, the incumbent in this role is an operationally and delivery orientated leader responsible for orchestrating cross-functional alignment, driving integrated planning, and ensuring flawless delivery across all elements of the four ceremonies. This role acts as the central connection between internal teams and will be responsible for leading the LA28 operating plan to support CCLA and the ceremonies production.  

Through influence, considered communication, and negotiation, they will acquire and operationalize resources for ceremonies operational support.  This role will be empowered to make decisions and escalate matters of misalignment that cannot be resolved at the FA/Stakeholder level.     

Building and maintaining strong relationships with internal and external teams is essential for this position, as is a strong presence and voice within LA28. This collaborative role requires expert project management skills, a diplomatic and proactive communication style, and a deep understanding of operational integration across functions such as event management, communications, protocol, security, guest experience, logistics, etc.  

Key Responsibilities:

• Lead the integration of internal LA28 and Olympic & Paralympic Movement resources to ensure that CCLA and the Ceremonies team are supported with the optimum cross functional operating plan
• Act as the empowered conduit and bridge between LA28 operational planning team, and its associated functions with CCLA integration touchpoints. Acts as a ceremonies advocate within LA28 as and when needed but also seek to compromise and address challenges raised. Ensures two-way communication is effective, so the right people are informed at the right time between production and operations
• Oversee the ceremonies operating plan at a city-wide level (e.g. transport, protocol, arrivals and departures) and align at a venue level (e.g. ticketing, athletes’ movements, security, venue approach)
• Lead the planning of all guest group flows to/from ceremonies and ensure the highest/appropriate levels of service are delivered by LA28 Functional Areas and supporting partners
• Lead the internal Event Operational Planning process for the LA28 functions’ delivery in all opening and closing ceremonies
• Support the high-level transition planning to/from ceremonies/sport before/after the opening and closing ceremonies to ensure delivered on time
• Activate internal plans, budget, and resources not directly captured as part of ceremonies, to deliver on the project plan, which sit within responsibilities of LA28 Functional Areas
• Partner with Functional Areas and procurement to provide oversight of the contracts in their area, ensuring compliance with contractual terms, monitoring of contract performance, managing risks associated with the contract and maintaining relationships with suppliers
• Integrate and coordinate with the Planning and Programs team to ensure functional operating plans are advancing the speed and quality required
• Coordinate with the central Program Management Office (PMO) to align Ceremonies timelines with broader Games-wide operational milestones
• Work alongside the Operational Readiness team to ensure the ceremonies’ dress rehearsals are scoped to maximize operational plans testing (in addition to the show creative and production)
• Implement agile workflows, dashboards, and reporting tools to provide transparency and accountability across FAs, external stakeholders and to/from CCLA
• Act as the point of intersection and advisory to external LA28 stakeholders including Internation Olympic Committee (IOC)/ International Paralympic Committee (IPC)/ Olympic Broadcasting Services (OBS)/NBC/ United States Olympic & Paralympic Committee (USOPC) for ceremonies LA28 operational matters.  Works to gain alignment but navigates and influences these resources to resolve any points of misalignment    

Background & Requirements:

• 2+ years of live-event management and/or live sport operations at a leadership level
• Significant knowledge of mega event management, coordination and integration of multiple stakeholders into a project plan 
• Experience in cross-function program/project management, event operations, large-scale production integration in a high-stakes environment
• Strong understanding of ceremonies complexity and how to integrate into organization
• Proven track record leading complex cross-functional initiatives from planning to execution
• Exceptional leadership and influence skills to be able to credibly reach across multiple stakeholders at all levels to impact outcomes
• Decisive and confident in advising and taking decisions as needed
• Exceptional problem-solving, communication, and interpersonal skills
• Exceptional communication and influence skills, with experience preparing and delivering briefings to executive-level stakeholders
• Comfortable working in a fast-paced, high-pressure, deadline-driven environment with multiple stakeholders
• Ideally outstanding knowledge across Olympic & Paralympic Games Ceremonies delivery, especially operations

Education:

• Bachelor’s degree required or equivalent work experience  

The annual base salary range for this position is $145,000.00 - $190,000.00. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law.

LA28 does not provide relocation assistance.

LA28 is committed to fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. LA28 will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all applicable laws. We strive to build a team that is inclusive and encourage qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience a candidate can add to our team.