The Insurance Administrative Assistant is instrumental in providing essential support to the management team. The ideal candidate will have a solid understanding of property and casualty insurance, claims processes, and compliance requirements specific to court-appointed receiverships. We are also looking for candidates that are highly organized, detail-oriented, and possess excellent interpersonal skills.
Responsibilities:
- Oversee and coordinate all insurance matters for a portfolio of court-appointed receivership and management properties.
- Assist in the creation and presentation of insurance reporting for receivership teams, clients, and legal counsel.
- Ensure all assets have adequate and compliant property, liability, and specialty insurance coverage in place from the moment of receivership appointment.
- Maintain a central insurance database for all receivership assets, including policy documentation, expiration dates, premium tracking, and carrier contact information.
- Maintain accurate and organized filing systems for both physical and electronic documents.
- Track policy renewal dates and ensure timely renewal, replacement, or placement of policies.
- Compose and edit correspondence, including letters, emails and reports, ensuring clear and concise communication.
- Provide general administrative support, including answering phones, scheduling meetings and managing calendars.
- Provide excellent customer service
- Contribute to team and departmental goals as assigned
Desired Competency, Experience and Skills:
- High School Diploma or General Education Degree (GED) required.
- Associates Degree or higher preferred.
- 2+ years of office administration experience required.
- Experience working with insurance brokers, underwriters, and claims adjusters.
- Strong knowledge of property and casualty insurance, including general liability, property, flood, windstorm, builder’s risk, and umbrella policies.
- Highly detail-oriented with excellent organizational and recordkeeping skills.
- Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding.
- Ability to write routine reports and correspondence.
- Ability to respond to common inquiries or complaints from clients, vendors, and supervisors.
- Ability to effectively present information to small or large groups.
- Intermediate to advanced skills with Microsoft Office Suite required.
- Strong interpersonal and problem solving skills.
