Please be aware of recruiting scams!
All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat.
CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.
About Us:
CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.
For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.
About the Role
The Human Resources Manager is a hands-on, operational HR professional responsible for executing and maintaining core HR functions with a strong focus on California compliance, systems administration, workforce planning support, and talent process execution.
This role reports to our VP of HR and ensures day-to-day HR operations run smoothly, compliantly, and efficiently. The ideal candidate brings 5+ years of progressive HR experience, strong working knowledge of California employment law, advanced ADP expertise, and experience working in nonprofit and/or startup environments.
Responsibilities - HR Operations & Compliance
Administer and maintain compliance with federal, state, and local employment laws, with emphasis on California regulations (wage and hour, leave laws, meal/rest periods, classification, etc.).
Execute and manage California Alternate Work Schedule (AWS) processes, including documentation, opt-in tracking, election requirements, and compliance monitoring.
Handle employee relations matters, conduct investigations, and prepare documentation for corrective actions and terminations.
Update and distribute HR policies, procedures, and handbook revisions.
Support audits and compliance reporting as needed.
Responsibilities - Workforce Planning & Organizational Support
Maintain workforce data including headcount tracking, utilization reports, and position control.
Support leadership with workforce planning data and reporting.
Assist in updating job descriptions and organizational charts.
Track workforce metrics and provide operational reports to leadership.
Responsibilities - HR Systems & Reporting
Serve as primary HRIS administrator for ADP Workforce Now (or similar ADP platform).
Maintain data accuracy within ADP including job changes, status updates, and reporting fields.
Generate regular and ad hoc HR reports (headcount, turnover, leave tracking, compliance metrics).
Utilize project management tools (e.g., Asana, Monday.com, Smartsheet, Jira) to track HR initiatives and deadlines.
Identify and recommend process improvements within HR systems to enhance operational efficiency.
Qualifications
Bachelor’s degree in Human Resources, Business Administration, or related field.
5+ years of hands-on HR experience.
Strong working knowledge of California employment law.
Experience administering Alternate Work Schedules (AWS).
Experience supporting competency-based performance management.
Experience coordinating or administering 9-Box talent review processes.
Advanced proficiency in ADP (Workforce Now preferred).
Strong HRIS data management and reporting skills.
Experience in nonprofit and/or startup environments.
Strong documentation, organization, and execution skills.
Ability to manage multiple priorities with attention to detail.
Preferred Qualifications
PHR, SPHR, SHRM-CP, or SHRM-SCP certification.
Experience supporting multi-state organizations.
We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team, we'd love to hear from you.
We're a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!
We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!
Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.
