Human Resources Coordinator

Hybrid, San Francisco

Who We Are 

The ACLU of Northern California is an enduring guardian of justice, fairness, equality, and freedom, working to protect and advance civil rights and civil liberties for all Californians. 

We’re looking for a Human Resources Coordinator for our San Francisco office.

This role is responsible for helping the Human Resources team maintain clean records, responding to staff inquiries in a timely manner, and generally supporting employees, prospective employees, and past employees throughout their time with the organization. You will play a key role in supporting employees, management, union processes, and Board committees, ensuring accuracy, confidentiality, and compliance in a unionized environment.

This position is an individual contributor, full-time, non-exempt, and does not supervise employee(s). As a confidential role it is not represented by our union bargaining unit.

This position is expected to work onsite at the San Francisco office three days per week (Tuesday, Wednesday, and Thursday).

What You Will Do 

Human Resources Administration

• Maintain Human Resources Information System (HRIS), ensuring accuracy and integrity of data;
• Respond to inquiries from current and former staff and respond or route emails to the appropriate parties;
• Manage the provisional review process for all new hires;
• Provide general administrative support to the HR Manager and the Personnel Committee of the Board of Directors;
• Support the administration and application of collective agreements, policies, and procedures.

Employee Life Cycle

• Support recruitment processes beginning to end, including posting, scheduling interviews, checking references, and creating offer letters;
• Support staff through the onboarding process by ensuring they have received necessary orientation;
• Process offboarding paperwork, coordinate exit interviews, and update HRIS and other systems to reflect employee departures.

Payroll and Benefits Administration

• Review timesheets in HRIS to ensure time is accurately entered and approved by managers on the designated timeline;
• Assist with benefit administration and open enrollment, including notifying carriers of new enrollments and terminations, and answering staff benefit questions.

Other

• Special projects, research, and other duties as assigned.

What You Will Bring 

• 3+ years’ full-time human resources support experience.
• Experience handling confidential and sensitive matters with discretion and professionalism.
• Experience managing a high volume of competing requests from employees, union representatives, management, and board members, while balancing customer service, empathy, responsiveness, and compliance.
• Detail oriented and excellent organizational skills.
• Proficiency with HRIS platforms and advanced Microsoft Office skills.

What We Will Offer You 

• The base salary for this is $36.29 - $45.37 per hour with the final amount depending on experience, skills, and qualifications. 
• Time away to focus on the things that matter with generous paid time-off policies, including 21 vacation days, 11 sick days, 15 holiday, and 5 personal use days.
• Focus on your well-being with comprehensive healthcare benefits, including fully paid medical, dental and vision coverage as well as parental leave and a family planning/fertility benefit.
• Plan for your retirement with 401k plan and employer match
• We support employee growth and development through annual professional development funds.
• A mission-driven team that values equity, belonging, inclusion, collaboration, and growth. 

How to Apply 

• Applications must include (1) a resume, (2) a cover letter 

• Applications will be accepted until the position has been filled and evaluated on a rolling basis.  

• The ACLU NorCal is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail [email protected]. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.  
• If your application is a good match, our team will reach out to schedule an interview. If you're no longer under consideration, you'll receive an email update. We truly appreciate your interest, and due to the high application volume, we may not be able to personally communicate with everyone who applies. 

The ACLU of Northern California advances equity and inclusion in the workplace by providing equal employment opportunity to support a work environment free from discrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, military and veteran status, and any other basis prohibited by law. The organization also provides reasonable accommodations for qualified applicants and employees with disabilities. This equal employment opportunity policy applies to all aspects of employment, including recruitment, selection, advancement, training, problem resolution, and separation from employment. Through this policy, the ACLU NorCal strives to establish and maintain an equitable and accessible work environment that is free from discrimination and supportive of a workforce that reflects the rich diversity of our communities and the people we serve. ACLU NorCal will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).