HubSpot Technical Operations & Project Specialist

We are seeking a HubSpot Technical Operations & Project Specialist to support the technical setup, integration, and ongoing development of HubSpot across multiple platforms. This role focuses on executing configurations based on defined requirements, supporting data integrations, maintaining data integrity, tracking and managing project timelines, milestones, and dependencies across technical, QA, and marketing-related workstreams, coordinating system-related initiatives, and performing ongoing testing and quality assurance. Key Responsibilities

HubSpot Technical Build & Configuration

Build and configure HubSpot objects, properties, pipelines, and workflows based on provided specifications

Execute technical requirements as documented by internal stakeholders

Ensure configurations align with defined business rules and reporting needs

Data Integration & Platform Support

Support data ingestion into HubSpot from external platforms

Assist with third-party integrations, syncs, and imports

Execute field mapping, normalization, and record matching as defined

Troubleshoot data sync and ingestion issues

Data Management & Integrity

Support B2B and B2C data management within HubSpot

Maintain clean, accurate, and consistent records

Assist with data cleanup, deduplication, and normalization

Support Customer Service Portal data and workflows

Testing & Quality Assurance

Perform thorough testing and QA on technical configurations prior to release

Validate data accuracy across objects, properties, pipelines, and workflows

Test integrations and inbound data syncs across platforms

Confirm expected behavior against documented requirements

Identify, document, and communicate defects or inconsistencies

Support fixes and re-testing prior to deployment

Reporting Support

Assist with reporting setup tied to integrated data sources

Validate reporting outputs against source data

Support dashboards and standard operational reports

Export and prepare data as requested

Project Coordination & Workflow

Project manage execution across technical, QA, and marketing-related initiatives, ensuring alignment between teams

Track timelines, milestones, dependencies, and deliverables for cross-functional workstreams

Coordinate tasks across HubSpot, connected platforms, and internal teams

Execute work from documented requirements, task lists, and project plans

Provide clear status updates and escalate risks or blockers impacting delivery

Support phased rollouts and iterative system and process improvements

Document work and progress using SmartSheets, Google Docs and Google Spreadsheets

Required Qualifications

Hands-on experience executing HubSpot technical implementations

Experience supporting data integrations from external platforms

Strong understanding of CRM data structures and relationships

Experience executing field mapping, imports, and data normalization

Strong testing and QA discipline

Demonstrated project management experience across technical, QA, and marketing-adjacent initiatives is required

Proficiency with Google Docs and Google Sheets

Strong organizational and time management skills

Preferred Qualifications

Experience supporting U.S.-based teams

Familiarity with Smartsheet or comparable project management tools

Familiarity with HubSpot APIs, native integrations, or middleware tools

Experience working in data-sensitive or regulated environments