HR Ops Specialist Europe

At Exotec, we are at the forefront of technological excellence in order to redefine the relationship between humans and robots. Our solutions are contributing to the success of some of the largest brands in retail and e-Commerce by revolutionizing the way they fulfill their orders to the end consumers, all while mitigating labor constraints and increasing workplace safety.

Through the unification of artificial intelligence and high-performance hardware, our robotic solutions are now deployed across the globe and our exponential growth has led us to become the first industrial unicorn in France.

Working at Exotec is an exciting opportunity to give purpose to your skills. Learn and grow with over 1000 ExoPeople around the world to help turn your ideas into a reality.

The robotics revolution is just the beginning at Exotec. Will you be part of it?

At the core of HR operations in Europe, this role ensures the accurate, compliant, and timely execution of HR and payroll activities across multiple countries, with a focus on the Netherlands and Italy.

You act as a key operational partner, supporting the full employee lifecycle while serving as a trusted point of contact for employees and managers in a fast-paced, international environment.

Key Responsibilities

Payroll & Benefits

• Manage end-to-end multi-country payroll processes in collaboration with external providers
• Ensure accuracy and compliance of salaries, social contributions, and legal obligations
• Administer employee benefits programs (insurance, pension, mobility, etc.)
• Investigate and resolve payroll discrepancies

HR Administration & Contracts

• Draft and manage employment contracts, amendments, and offboarding documentation
• Advise managers and employees on labor law (Netherlands & Italy) and HR policies
• Coordinate onboarding and offboarding processes (including visas/work permits where required)
• Maintain compliant and audit-ready employee documentation

HR Operations & Absence Management

• Manage sickness and absence processes in line with local regulations
• Ensure accurate and up-to-date HR data in HR systems
• Process payroll-impacting changes and employee lifecycle updates

Support & Continuous Improvement

• Act as the main point of contact for HR and payroll queries
• Produce regular HR and payroll reports
• Contribute to process improvement, standardization, and automation

Requirements

• 5+ years of experience in HR operations (payroll, administration, contracts)

• Experience in an international or multicultural environment
• Strong knowledge of Dutch and/or Italian labor law and payroll practices
• Fluent English + Dutch or Italian required
• Solid experience with HRIS and payroll tools (e.g., Workday, CloudPay)
• Advanced Excel skills

Key competencies:
Detail-oriented, structured, hands-on, autonomous, and service-driven with strong communication skills.

Why Join Us?

• Fast-growing international company
• Collaborative and multicultural HR team
• Flexible, hybrid working environment
• Opportunity to shape and optimize HR operations at scale

Contract length: 7 months with perspective of indefined from 2027