HR Operations Specialist

The Role

We are looking for a HR Operations Specialist to win and grow with us in our Portsmouth, NH office. This is a hybrid role with at least 1 day a week in our Portsmouth office.

Candidates for this position must be authorized to work in the United States on a Full-Time/Permanent basis for any employer without restriction. Visa Sponsorships or Transfers will not be provided for this position.

The HR Operations Specialist will provide comprehensive administrative support to the Global HR Operations Team in a dynamic, collaborative environment. Responsibilities include overseeing internal HR processes and performing general administrative functions. The ideal candidate demonstrates meticulous attention to detail, proficiency in Excel and the Microsoft Office suite, and a proven ability to manage multiple tasks independently and efficiently while maintaining a positive and professional demeanor 

How you’ll contribute: 

• Coordinate internal employee movements with managers, HRBPs, and payroll
• Maintain and update HRIS records (department, manager, title changes) 
• Ensures all required employment documentation is uploaded into HRIS system 
• Support all stages of the employee lifecycle 
• Prepares communications related to separations notices 
• Manage onboarding processes, including background checks and offer letters
• Manage contractor process and requisition workflows, data and manage approvals within ATS 
• Respond promptly to inquiries via shared mailboxes and email
• Ensure compliance with data privacy regulations and reporting controls 
• Conduct regular HRIS audits and respond to compliance requests
• Provides regular HR reporting and handles ad hoc projects  
• Provide HR reporting and manage ad hoc projects
• Manage compliance and audit requests, ensuring documentation aligns with region requirements
• Coordinate data collection for audits (401k, payroll, etc.) 

If you have the attributes, skills, and experience listed below, we want to hear from you! 

• 1+ year of professional business experience, preferably in HR or Recruiting Operations
• Professional experience with ATS and HR Software (we use Greenhouse and Dayforce)
• Excellent written and verbal communication skills
• Detail-oriented, deadline focused, and results driven
• Strong project management and multitasking abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Proactive, independent, and solution-oriented approach
• Ability to exhibit technological proficiency and the ability to effectively utilize artificial intelligence solutions.
• Bachelors degree or an equivalent combination of education and related experience
• Professional experience with Greenhouse or Dayforce is a PLUS