Take ownership of organizing and managing a new workspace while coordinating HR activities and fostering a collaborative office culture.
We’re Vilgain – a fast-growing European food & lifestyle brand built on clean ingredients, strong product quality, and community. We’re currently building our new London office and looking for someone who will help us set it up and keep it running smoothly.
Right now, we’re looking for a hands-on Office Assistant (part-time) who will take ownership of managing and organising our new workspace from the ground up.
Be physically present in the office and take responsibility for making it fully functional and well-organised.
Receive furniture deliveries, coordinate couriers, and ensure everything arrives smoothly.
Be the first point of contact for HR and office-related topics, providing professional on-site support for the team.
Coordinate HR activities, including the full onboarding/offboarding process and ensuring compliance with UK employment law.
Organise and coordinate office events, team gatherings, and celebrations to foster a great company culture.
Organise the office layout according to our design plan and make sure everything is placed exactly where it should be.
Handle light operational tasks such as removing packaging and boxes and keeping the space tidy and organised.
Practical, reliable, and solution-oriented person.
Someone who enjoys organising spaces and making them work efficiently.
Someone with a solid understanding of HR processes and a working knowledge of British labour standards.
Comfortable handling hands-on tasks like moving boxes or assembling small furniture.
Detail-oriented with a sense for design and functionality.
Someone who can be physically present at our offices in London on a part-time basis.
Part-time cooperation with flexible working hours.
A dynamic, fast-growing environment where things move quickly.
Work within an ambitious team building something from the ground up.
Vilgain is a dedicated brand focused on enhancing athletic performance through high-quality sports nutrition, supplements, fitness equipment, and apparel. Our products are crafted from clean ingredients, making them accessible for anyone looking to live a healthier, more active life.
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