HR Executive

The Nippon Express Group is one of the leading global logistics service providers, with its Japanese corporation headquartered in Tokyo. We offer a wide range of services including air and ocean freight forwarding, cargo handling, removal services, and warehouse operations. With over 76,000 professionals in 50+ countries and regions, the NX Group is renowned for its global presence.

We are seeking a proactive and detail-oriented HR Executive to join our team. In this role, you will provide comprehensive support across HR, administrative, and office management functions. You will assist the Senior Manager – Finance and HR in day-to-day operations, coordinate with internal teams and external suppliers, and help ensure smooth office operations. Your responsibilities will also include supporting HR processes, managing office logistics, and contributing to reporting and quality initiatives as requested by headquarters.

These are your key tasks:

• Support HR processes, such as leave balance inquiries, attendance tracking, and employee-related requests

• Prepare and support administrative tasks, including office equipment procurement and general office management
• Manage suppliers and coordinate services to ensure smooth office operations
• Support ISO and quality-related reporting as requested by headquarters
• Perform secretarial duties, including travel arrangements, hotel bookings, and schedule management

Requirements

• Diploma or equivalent qualification; degree in Business Administration, Human Resources, or related field is advantageous

• Proficiency in English is required; additional language skills are a plus
• Minimum of 1 year of experience in HR, office administration, or related functions, ideally within a logistics, warehouse, or operations setting
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint). Familiarity with HRIS systems or ERP platforms is advantageous
• Excellent communication and interpersonal skills to liaise with internal teams, external suppliers, and employees
• Ability to maintain confidentiality and handle sensitive HR information
• Proactive, detail-oriented, and able to work independently as well as part of a team

Benefits

• Stimulating tasks within a diverse and international environment with world known customers

• Work visa sponsorship and support
• Comprehensive medical insurance coverage
• Supportive and collaborative work environment
• Annual country return ticket (after 1 year of employment)
• Company-provided mobile phone with SIM
• Paid vacation and public holidays