HR & Admin Specialist

AI overview

Manage HR operations for local and foreign workers, ensuring compliance with labor laws and documentation while overseeing office administration and coordination.

Human Resources

Oversee recruitment, onboarding, and induction for both local and foreign workers, ensuring proper preparation, verification, and filing of all employment documentation.
Manage HR administration for shopfloor and non-exempt employees, including attendance tracking, overtime processing, leave management, and maintenance of personnel records.
Coordinate foreign worker recruitment and documentation, working closely with recruitment agencies to arrange arrivals, schedules, transportation, and accommodation.
Apply for and manage SKHPPA insurance and IG online in compliance with FWCMS requirements, prior to submission of the Calling Visa (VDR) application.
Schedule and monitor FOMEMA medical examinations at approved panel clinics, ensuring timely completion and record updates.
Oversee foreign worker hostel management, welfare, permit renewals, cancellations, and repatriation, ensuring compliance with regulatory requirements.
Maintain accurate and up-to-date HR records for all employees, including contracts, work permits, insurance, medical reports, and compliance timelines.

Administration & Office Management

Oversee day-to-day office administration including facilities coordination, office supplies, housekeeping standards, filing systems, and IT coordination.
Manage reception and front desk activities, visitor handling, incoming calls, mail, parcels, courier arrangements, meetings, and company events.
Arrange travel bookings, accommodation, and visitor reception when required.

Minimum 3 years of experience in HR & Administration, preferably in a manufacturing or factory environment.
Hands-on experience managing local and foreign workers, including recruitment documentation, PLKS, FOMEMA, SKHPPA, IG, VDR, and hostel management.
Experience handling shopfloor / non-exempt employees and union matters.
Good knowledge of Malaysian labour laws, immigration requirements, and statutory compliance.
Strong coordination, documentation, and communication skills.