HR Admin & Office Manager

The Role

We’re looking for a highly organized and detail-oriented HR Administrator & Office Manager to support our People team and serve as a key operational partner for our Tempe office. This role is ideal for someone who thrives in structured environments, enjoys building efficient processes, and takes pride in delivering a seamless employee experience through strong execution behind the scenes.

You’ll play a critical role in supporting HR operations, maintaining compliance, and ensuring our systems, documentation, and workflows run smoothly. You’ll also act as a reliable onsite resource and point of contact for employees, helping keep our office organized, functional, and welcoming.

You’ll report directly to the VP of People and collaborate cross-functionally across the organization.

What You’ll Do

HR Administration & Operations

• Maintain accurate and up-to-date employee records and documentation, including employee folders and HRIS systems
  
  
• Manage and optimize workflows within our HR tech stack (Justworks, Deel, Lattice, Slack, Google Workspace, Zoom, Greenhouse)
  
  
• Draft and process offer letters and support general HR documentation needs
  
  
• Assist in updating and maintaining company policies and internal documentation
  
  
• Identify opportunities to improve efficiency across People processes and systems

Onboarding & Offboarding

• Coordinate onboarding logistics to ensure a smooth and consistent new hire experience
  
  
• Manage new hire documentation, including I-9 completion and system setup
  
  
• Partner with IT and internal teams on equipment coordination and access
  
  
• Support offboarding processes, ensuring proper documentation, communication, and system updates
  
  

Compliance & PEO Management

• Support multi-state compliance efforts by maintaining accurate records and tracking requirements
  
  
• Serve as a day-to-day administrator for our PEO, ensuring data accuracy and timely updates
  
  
• Assist with audits, reporting, and documentation as needed
  
  

Employee Support

• Act as a primary point of contact for employee questions related to HR processes, tools, and policies
  
  
• Provide timely, professional, and discreet support to employees and managers
  
  
• Escalate sensitive matters appropriately while maintaining confidentiality
  
  

Recruiting Coordination

• Support candidate coordination, including scheduling and onsite logistics
  
  
• Help deliver a smooth and organized candidate experience
  
  

Office Management & Coordination

• Serve as the onsite point of contact for office operations, including coordination with WeWork and building management
  
  
• Help maintain a clean, organized, and functional office environment
  
  
• Support logistics for onsite meetings, team gatherings, and office needs
  
  

Culture & Team Support

• Assist with planning team events, recognition efforts, and internal initiatives
  
  
• Support company-wide programs that enhance employee engagement and connection
  
  

Special Projects

• Partner with the VP of People on key initiatives, including engagement surveys, internal communications, and process improvements

You’d Be a Great Fit If You:

• Have 2–4 years of experience in HR, People Operations, or Office Management in a fast-paced environment
  
  
• Are exceptionally organized and detail-oriented, with a strong focus on accuracy and follow-through
  
  
• Enjoy creating structure and improving processes to drive efficiency
  
  
• Are comfortable working across multiple systems and tools, and eager to learn new technologies
  
  
• Are a clear and professional communicator, both written and verbal
  
  
• Handle sensitive information with discretion and sound judgment
  
  
• Thrive in an onsite role and enjoy being a dependable, go-to resource for employees
  
  
• Take pride in supporting teams and creating a well-run, organized workplace

Compensation Range:
$60,000 - $70,000 depending on experience