Healthcare Practice Business Operations Manager
Trellis Health
Portland, Maine
Trellis Health is seeking a passionate and driven Business Operations Manager. Your diverse responsibilities will include handling key administrative, financial, and human resources functions. This position requires an individual with a strong operational mindset, excellent communication skills, and the ability to work autonomously in a fast-paced, start-up environment.
Requirements:
5+ years of experience in business operations, human resources, or healthcare administration, preferably in a start-up or healthcare setting
Bachelor’s degree in Business Administration, Human Resources Management, or a related field is preferred
Strong knowledge of HR functions, payroll systems, AP/AR processes, and financial regulations
Proven ability to manage multiple responsibilities and projects in a fast-paced environment
Ability to work independently and proactively, demonstrating strong decision-making capabilities
Proficiency with office software, HR management platforms, and financial management tools
Ability to work onsite Monday-Friday 8:30-5:00
Benefits:
Competitive pay starting at $75,000+ based on experience
Medical, Dental and Vision options
HSA option
Retirement plan options
Generous PTO and paid holidays
Rewarding opportunity with an employer who is building a new model of primary care while delivering it in real time, grounded in relationships, access, and collaboration.
Responsibilities:
Human Resources Management: Oversee all HR functions, including recruitment, onboarding, employee relations, and performance management.
Payroll Administration: Manage the payroll process, ensuring all employee compensation is accurate and compliant.
Accounts Payable and Receivable: Lead all AP/AR activities, invoicing, collections, processing of payments.
Regulatory Compliance: Ensure compliance with labor laws, financial regulations, and healthcare industry standards, and managing audits.
Benefits Administration: Administer employee benefits programs.
Office Management: Oversee daily office operations and procedures.
Budget Management: Assist with budget preparation, expense management, and forecasting.
Staff Training and Development: Coordinate and implement training programs designed to promote professional growth.
Vendor Management: Negotiate, manage, and maintain contracts with external vendors and service providers.
Strategic Planning: Support the leadership team’s strategic planning efforts by gathering input and helping translate priorities into clear plans and execution steps.
Information Security and Privacy: Manage policies and serve as internal point of contact for IS/IT vendors.
Practice Operations: Maintain library of workflows; manage monthly development, implementations, and trainings.
Trellis Health works as an integrated team across primary care, physical therapy, behavioral health, pharmacy, population health, and operations. If you thrive in environments where the path isn’t fully drawn, where possibility outweighs predictability, and where compassion drives every decision, you’ll fit here. Trellis offers great benefits, growth opportunities and the creativity and pace of a startup.
KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.
