Grant Workflow and Application Support Specialist - A229

Industry

Marketing & Communication

Work Arrangement

Remote

Job Type

Full-time

Work Schedule

Monday–Friday, 9:00 AM–5:00 PM PST

Locations:

• Philippines ( Asia )
• Other remote regions with strong English communication and role-relevant experience

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: WATCH HERE

Why Work with Us?
At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About the Company

Our client is a mission-driven organization that supports philanthropic and nonprofit initiatives through operational, fundraising, and impact-focused work.

Role Overview

The Grant Workflow and Application Support Specialist owns the backend workflow that enables consistent, scalable grant activity without relying solely on founder bandwidth. You will manage the end-to-end grant pipeline—from opportunity sourcing and qualification through drafting support and submission tracking. This role is ideal for a process-oriented operator who excels at organizing complex requirements, producing clean first drafts, and keeping multiple applications moving simultaneously. The role requires strong coordination, attention to detail, and comfort in cross-functional environments. Candidates who thrive here are proactive, highly organized, and excel at independent execution within structured workflows.

Your Impact

• Streamline the grant pipeline to improve submission consistency and timeliness.
• Increase visibility into funding opportunities and maintain a structured opportunity matrix.
• Support high-quality grant materials that reduce founder review time.
• Ensure deadlines and follow-ups are met to maximize funding potential.
• Enable operational efficiency by maintaining reusable draft libraries and workflow documentation.

Core Responsibilities

Grant Sourcing & Qualification

• Identify aligned funding opportunities using grant database subscriptions.
• Maintain a structured grant opportunity matrix with clear fit notes and next actions.
• Triage opportunities into defined fit categories based on priorities and alignment.
• Summarize deadlines, funding focus, and eligibility requirements accurately.

Grant Drafting Support & Documentation

• Extract and organize application requirements (questions, word limits, attachments).
• Produce structured first drafts of LOIs and proposal responses using approved workflows.
• Leverage AI tools responsibly to support drafting while ensuring review-ready outputs.
• Maintain clean formatting, labeled sections, and sourced information for easy team review.

Pipeline Management & Workflow Operations

• Maintain real-time visibility into pipeline stages from sourced to submitted.
• Build and manage a reusable response repository for recurring grant questions.
• Track deadlines, follow-ups, and required actions to prevent missed opportunities.
• Flag bottlenecks early and proactively move opportunities forward.

Coordination & Reporting

• Support scheduling and preparation for foundation meetings.
• Provide weekly updates on pipeline status, deadlines, and risks.
• Align with internal points of contact on review cadence and approvals.

Requirements

Must-Haves (Required)

• Strong written English with the ability to summarize complex requirements clearly.
• Exceptional attention to detail across deadlines, word counts, and required components.
• Comfort operating within structured workflows, trackers, and documentation systems.
• Ability to produce high-quality draft grant materials without full program ownership.
• Proactive follow-through and ownership of pipeline momentum.
• Comfort using AI tools responsibly to support drafting and organization.

Nice-to-Haves (Preferred)

• Prior experience supporting grant research, LOIs, or proposal workflows.
• Familiarity with building reusable content libraries or response repositories.
• Experience working with small, founder-led or lean teams.
• Light project management experience managing parallel workstreams.

Tools Proficiency

Must-Haves (Required)
Grant database platforms, Google Sheets, Airtable, Google Drive, Google Docs, Email, Calendar tools

Nice-to-Haves (Preferred)
AI-assisted drafting tools (e.g., Gemini), Internal reporting or dashboard tools

Benefits

• Competitive Salary: Based on experience and portfolio quality

• Remote Work: Fully remote—work from anywhere
• Performance-Based Bonus: Based on creative quality and timely project delivery
• Creative Growth: Long-term opportunity to lead major campaigns or projects
• Generous PTO: In accordance with company policy
• Health Coverage for Philippines-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth

Our Recruitment Process

1. Application
2. Screening
3. Top-Grading Interview
4. Skills Assessment (1 internal, 2 from the client)
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If you’re a passionate storyteller with a sharp eye for detail and a love for crafting visual experiences that connect, we’d love to see your work. Apply now and take your editing career to the next level — creating content that inspires, informs, and captivates.