We are seeking a proactive and detail-oriented Executive Assistant to support the leadership team in day-to-day operations, communication, and coordination. This role is ideal for someone who combines organizational excellence with strong communication skills and the ambition to grow into a broader operations or project management position.
Key Responsibilities
- Provide executive-level administrative support to senior leaders (scheduling, correspondence, reporting, follow-ups).
- Coordinate across international teams (U.S., India, LATAM, etc.) to ensure alignment and timely execution of tasks.
- Prepare presentations, documents, and summaries for internal and client meetings.
- Manage priorities and deadlines with a high degree of autonomy and discretion.
- Support operational initiatives, including process documentation, vendor coordination, and internal communication.
- Contribute to strategic projects as the global operation grows.
Requirements
- 3+ years of experience as an Executive Assistant, Project Coordinator, or similar role supporting senior management.
- Excellent written and verbal communication skills in English.
- Strong organizational, multitasking, and problem-solving abilities.
- High degree of professionalism, confidentiality, and attention to detail.
- Expertise in MS Office 365 applications (Outlook, SharePoint, Excel, Word, PowerPoint)
- Proficient with other productivity tools (Google Workspace, Slack, Asana, etc.).
- Ability to work U.S. business hours and collaborate across time zones.
Preferred
- Experience working with U.S.-based companies, accounting firms and/or distributed international teams.
- Background in operations, finance, or administrative management.
- Desire to grow into operations or leadership support functions over time.
