Global Payroll Operations Lead (m/f/i)

Job Overview

We are seeking an experienced and detail-oriented Global Payroll Operations Lead to oversee and manage our multi-country payroll operations across various regions, including but not limited to Poland, Cyprus, Lithuania, Serbia, and the Czech Republic. This role requires hands-on experience managing international payrolls, ensuring compliance with local and international regulations, and driving continuous improvement and operational excellence. The successful candidate will play a pivotal role in leading payroll governance, vendor management, audit and reporting processes, and team oversight, while fostering strong collaboration with HR Operations, Finance, and external vendors.

What will you do?

Payroll Governance & Compliance

• Own and continuously improve payroll governance frameworks, policies, and internal controls.
• Ensure payroll operations comply with all relevant local, national, and international tax and labor regulations.
• Maintain robust approval workflows, segregation of duties, and audit trails.
• Serve as the final payroll approver for all payroll cycles across global regions.

Operational Excellence & Standardization

• Design, implement, and maintain standardized payroll processes across multiple countries.
• Perform monthly payroll reconciliations and resolve any identified discrepancies.
• Ensure accurate and timely processing of statutory payments (taxes, pensions, social contributions, etc.).

Vendor Management

• Act as the primary point of contact for global payroll vendors.
• Select and manage payroll providers ensuring optimal service quality and cost-effectiveness.
• Track and manage vendor service levels and address any performance issues.

Audit & Reporting

• Lead internal and external payroll audits, including audit preparation and response.
• Provide timely and accurate payroll reports for financial, compliance, and statutory needs.
• Maintain proper documentation to support audit readiness.

Continuous Improvement

• Identify opportunities for automation and system enhancements to streamline payroll operations.
• Stay updated on global payroll regulations, trends, and best practices.
• Collaborate with HR Ops and Finance to roll out improvement initiatives.

Team Leadership & Oversight

• Provide leadership and strategic direction to payroll specialists and HR operations teams across regions.
• Assess and optimize team structures to support evolving business requirements.
• Cultivate a culture of accuracy, service excellence, and continuous improvement.

What are we looking for?

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related discipline.
• 7+ years of progressive experience in payroll management, including global/multi-country scope.
• Minimum 2 years in a leadership role overseeing payroll teams and external vendors.
• Demonstrated expertise in payroll systems and software platforms.
• Proven success in payroll process standardization, governance, and compliance.
• Experience handling internal/external audits and statutory reporting.

Key skills & competences

• Exceptional attention to detail and accuracy.
• Strong leadership and team development capabilities.
• Effective stakeholder and vendor management.
• Advanced analytical and reconciliation skills.
• Clear and professional verbal and written communication.
• High level of integrity and confidentiality in handling sensitive payroll data.
• Ability to thrive in a dynamic, global, and cross-functional environment.

Work mode

• Full-time employment
• Hybrid (2-3 days of work from the office)
• This role isn't eligible for relocation & immigration support
• Candidates must be legally authorized to work in Poland at the time of application

Type of Contract and Salary

• Employment Contract (umowa o prace)
• The salary range for this role is 5000 - 6000 EUR gross monthly (The final salary within the range will depend on the candidate’s experience, skills, and performance during the interview. Please note that this salary range applies to Poland; for other locations, it might be different.)

Benefits

Benefits and perks are tailored to the local market and culture. Our benefits in Warsaw include:

• Additional paid time off (5 Personal Days, Birthday Leave) on top of the statutory minimum
• Sick Leave 100% Compensation (10 days per calendar year)
• Career development and education opportunities within the company
• Premium Private Health Care 
• Mental well-being program (iFeel)
• Multisport card
• Personal Gaming Account 
• Company events
• Seniority Awards  
• Referral program - you can recommend the best talents to the Company and receive a reward  

Please submit your CV in English to ensure smooth processing and review.