Job Description
The Front Office Administrative Assistant is part of a two-person team that is responsible for providing administrative support to the entire company. They are the face of Inductive Automation, ensuring customers and employees are greeted both in-person and on the phone in a friendly and professional manner. They handle a variety of administrative and facility duties that contribute to the smooth and effective running of the entire organization including, scheduling conference rooms, maintaining common areas and distributing mail and packages. This is a full-time, on-site position.
Responsibilities
Answering and transferring calls to the appropriate people
Reviewing, sorting and distributing incoming and outgoing mail
Greeting customers and vendors when they arrive at the building
Independently handling “Cake Day”, employee anniversaries, snacks, ordering fresh fruit and scheduling food trucks
Keeping office clean and organized
Assisting with vendors and providing support to the Facility and Safety Manager as needed
Stocking the café and upstairs coffee bar in the morning and afternoon
Preparing conference rooms for meetings and interviews
Assisting with desk set-ups for onboarding new hires
Assisting with certifications, meals, set up of room and check-in of trainees
Maintaining accurate inventory of office supplies
Scanning and filing documents
Coordinating with administrative staff throughout the company to maintain smooth operations
Requirements
Able to work in-office Monday-Friday 8:00am-5:00pm
Associate Degree or degree in progress is preferred
Must have some customer service experience; administrative support experience is helpful
Professional communication skills, both written and verbal
Strong collaborative mindset
Positive, friendly attitude
Comfortable with creating written documents, spreadsheets, and accessing databases
Proven ability to do reliable and accurate internet research
Highly organized with very strong attention to detail
About Us
Who are we?
Champions for industrial automation innovation and driven by a mission statement to empower our customers to swiftly turn great ideas into reality by removing all technological and economic obstacles, we create and deliver solutions that relieve pain points, bring efficiency to operations and optimize integration.
Why Choose Inductive Automation?
Our passion goes beyond customers. We celebrate your personal and professional milestones, and we support our teams with meaningful work in a collaborative environment.
We find that great work-life balance inspires teams to do their best work and empowers people to live their best lives. That's why diversity, fun, and flexibility are ingrained into our work culture.
The Inductive Automation team understands the importance of personal growth and social connection. So things like time for professional development, or company and team activities are baked right into the schedule to keep us all engaged, connected, and prospering.
Benefits and Perks
100% Employee Covered Health Care: Don’t pay a dime for your medical, dental, and vision insurance.
Paid Time Off: Receive paid holidays, vacation, and sick time.
401k with Match: Save for the future with our company-matching 401k program.
World-Class Headquarters: While on-site, enjoy complimentary snacks and beverages, then challenge a friend to a game of pool, table tennis, shuffleboard, or foosball.
Adjacent Nature Reserve: On-site employees enjoy breathtaking views and adventures that energize and inspire.
