Front Desk Division Assistant for Tallahassee Law Firm

We are seeking to hire a Front Desk Receptionist/Division Assistant with experience in a law office, preferably in Insurance Defense. The ideal candidate should possess strong front desk skills, including:

- Answering the telephone

- Managing incoming and outgoing mail

- Saving and organizing documents within a case management system

- Sending subpoenas via certified mail

- Logging returned green cards

- Processing invoices on a daily basis

- Ordering office supplies and handling all office servics requests

Additionally, candidates must be proficient in Microsoft Office.

Requirements

Requirements:

• Experience as a front desk receptionist in a law office
• Knowledge of front desk procedures, including managing incoming and outgoing phone calls, incoming and outgoing mail, processing vendor invoices on a daily basis, ordering office supplies
• Familiarity with case management systems and document profiling
• Experience in insurance defense is preferred
• Strong organizational skills are required as well as multitasking skills
• Proficiency in Microsoft Office applications

Benefits

The KD difference:

We offer competitive pay, top-tier medical insurance, 401(k) with matching, and much more.

Why Join Us?

·        Opportunity to Grow: We’re expanding fast and offer hands-on experience, mentorship, and real career advancement.

·        Work-Life Balance: We value you - not just as an employee but as an individual. Enjoy hybrid flexibility, PTO, and wellness-forward programs.

·        Long-Term Value: Over 20% of our team has been with us for 10+ years. We invest in your future – at every stage.

·        Inclusive Culture: We’re not just a law firm—we’re a team. One that values collaboration, supports innovation, and champions diverse perspectives. In fact, over 70% of our attorneys come from diverse backgrounds, reflecting the communities we serve.

 At Kubicki Draper, we combine over 60 years of legal excellence with a modern, inclusive, and growth-oriented culture. With more than 250 attorneys across 12 offices, we are a trusted leader in trial, appellate, insurance defense, commercial, and real estate litigation.

No matter where you are in your legal journey—from your first case to your hundredth—you’ll find the support, challenge, and opportunity to succeed.

Kindly note: Direct applicants only. No phone calls or recruiters, please.