Front Desk and Admin Support Executive

AI overview

Support administrative operations by providing front desk services, coordinating office supplies and catering, and assisting with maintenance requests in a dynamic environment.

Job Title: Facility Associate T2

Location: Herndon, VA (Hybrid: 3 days/week onsite: Tuesday, Wednesday, Thursday)

Type: 6+ months Contract

Rate: $25-28/hr on 1099

Job Description:

RESPONSIBILITIES:

• Assist Sr. Facilities Manager with administrative support

• Provides front reception desk support for guests, visitors and employees

• Assist in oversight and coordination of janitorial, food service, coffee services, badging, fitness center waivers

• Management of stocking of pantry/office supplies

• Coordination of incoming/outgoing mail

• Issue office announcements via electronic distribution lists

• Assists with dispatching of maintenance service requests to Landlord

• Organize and maintain filing system for all reports, vendor invoices, proposals, etc.

• Maintain current list of vendor contacts, emergency contact info, property information

• Coordination of catering/lunch program scheduling

• Provides support for meetings and conference room reservations, as needed and directed

• Expected to provide monthly on-site support for Chantilly, VA office on an "as needed" basis.

• Any and all other duties and tasks as assigned

Requirements

REQUIREMENTS

• Bachelor degree and/or adequate experience

• Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint

• Security clearance is preferred but not required

QUALIFICATION / SKILLS AND COMPETENCIES:

• Strong communication and analytical skills

• Must have a “team player attitude”. Positive, outgoing, customer service orientation is a must

• Highly organized, efficient, and extremely detail oriented

• Ability to prioritize work among multiple tasks in a deadline driven environment, while interacting with varying seniority levels

• Demonstrated strength in oral and written communication skills

• Ability to interact and communicate with professional courtesy and tact among vendors, employees, guests at all levels of our organization

• Individual should be self-motivated and have the capacity to take on additional responsibilities as needed