Freight Innovation - Senior Executive Assistant

Strategic right hand bringing structure, clarity, and momentum to a fast-moving CEO.

Full-time, remote | US Mountain Time overlap | $2500 - $3,000 per month

We are assisting Steve, the CEO of Freight Innovation.

They’re building what’s next in freight and logistics, and move fast. Ideas are constant, priorities evolve quickly, and momentum matters. To keep pace, Steve is looking for an exceptional partner who can operate at a high level and help turn vision into execution.

If he’s the spark, you’re the engine - the organizer, stabilizer, and finisher who brings structure to big ideas and ensures nothing important drops. This isn’t a traditional support role. You’ll function as an extension of his thinking: anticipating needs, creating order, and building systems that allow him to stay focused on strategy, growth, and relationships.

You won’t just manage a calendar or inbox. You’ll help translate ideas into action, improve processes, and build the operational rails that keep the business moving forward predictably and efficiently.

If you thrive in fast-moving environments, enjoy bringing clarity to controlled chaos, and take pride in finishing what others start, you’ll feel right at home here.

We are looking for an exceptional Senior Executive Assistant , someone highly intelligent and supremely organized individual who thrives amidst complexity and possesses an unwavering commitment to excellence. 

This is not a role for the faint of heart; it demands a proactive, strategic thinker capable of anticipating needs, streamlining processes, and providing comprehensive support in a dynamic, high-pressure environment.

More specifically, you will:

🗓️ Assume meticulous control over the CEO’s calendar, inbox, and task management, proactively anticipating conflicts and ensuring optimal efficiency.

📄 Diligently prepare the CEO for all engagements by curating essential materials, providing critical context, and drafting strategic follow-up actions.

📬 Craft internal and external communications with impeccable clarity, precision, and professionalism, reflecting the CEO's voice and upholding the company's brand.

🔁 Expertly manage and optimize CRM tools, such as HubSpot, to ensure accurate sales pipeline tracking and seamless follow-up execution.

💡 Collaborate seamlessly with the operations team to refine sales processes, identify areas for improvement, and maximize overall efficiency.

🧠 Maintain comprehensive, meticulously organized notes to ensure continuity with key clients and partners, fostering strong relationships and facilitating strategic decision-making.

The ideal candidate is calm and composed, even when things are moving fast. You notice the little things, ask the right questions, and stay five steps ahead. 

You’re proactive, take initiative without waiting to be told, and communicate clearly and professionally. You respect confidentiality, think strategically, and genuinely enjoy creating order in busy environments. 

You take ownership of your work - and pride in doing it well!

Working Hours ⏰: This is a full-time role with flexibility on start and end time, as long as most of your hours overlap with U.S. Mountain Time (Denver-based). Ideally working up to 3.30 pm US Mountain time. 

Requirements

To excel in this role, you need to have:

✅ 5+ years of experience as an Executive Assistant, with a demonstrated track record of supporting C-level executives in demanding environments.

✅ Unquestionable experience in proving robust organizational skills as well as intelligence. 

✅ Proven ability to thrive under pressure, managing multiple priorities with unwavering focus and attention to detail.

✅ Impeccable written communication skills, with the ability to craft compelling and persuasive content for diverse audiences.

✅ A deep understanding of sales processes and pipeline management, with expertise in leveraging CRM tools like HubSpot to drive revenue growth.

✅ Demonstrated ability to structure communication and workflows around executive priorities, aligning all activities with strategic objectives.

✅ A strong business acumen, with the ability to quickly grasp complex concepts and contribute meaningfully to strategic discussions.

Brownie points for:

⭐ Advanced proficiency in CRM platforms with sales pipelines, such as HubSpot, including experience with automation and reporting.

⭐ Proven ability to collaborate effectively with operations teams to drive cross-functional communication and process improvement.

⭐ Expertise in leveraging AI tools to enhance communication, summarize meetings, and streamline tasks, maximizing efficiency and productivity.

⭐ Exceptional ability to support high-pressure personalities while reinforcing focus, structure, and strategic alignment.

⭐ A track record of taking ownership beyond administrative tasks to identify and implement innovative solutions that improve systems and efficiency.

Benefits

What’s in it for you?

💰 Salary : $2500 - $3,000 per month

🕒 Full-time: Fully remote role

🌴 Paid Time Off : 25 Paid Time Off (PTO) days per year+ 6 U.S. Federal Holidays observed

🩺 Health insurance contribution

🎁 End-of-year bonus

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This is our typical hiring process - occasionally, it may include extra steps.

For this role, JobRack is partnering with Freight Innovation to find their next hire. We’ll handle all the screening and testing, so they see only the best-fit candidates - like you!

🔍 How to shine
• Read the role details carefully.
• Submit a thoughtful, high-quality application.
• Stay responsive - we’ll keep you updated at every stage.

✨ Important notes
• Apply only through JobRack; please don’t contact the company directly.
• We expect a respectful hiring experience - any disrespect means instant disqualification.
• This is a full-time, primary role (no freelancing or second jobs).

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