Freelance Shoot Producer

The mission for this role: The Freelance Shoot Producer will play a key role in delivering smooth, efficient and high-quality production across Popsa’s photo and video shoots. Working closely with the Creative team, you will be responsible for on-the-ground coordination, crew management and operational delivery. From equipment logistics and crew management to set oversight and location logistics, you will ensure shoots run seamlessly and professionally. This role is ideal for someone highly organised, calm under pressure and confident managing multiple moving parts. You understand that great creative work depends on excellent production foundations.   About Popsa   Right now is one of the most exciting moments to join Popsa. Deloitte named us one of the UK’s fastest-growing technology companies, and the Financial Times recognised Popsa among the Top 5 fastest-growing software companies in Europe.   We’re backed by world-class investors, and the world is noticing. Our iOS and Android apps are available in 12 languages, trusted by more than 13 million people who have created over 5 million photobooks shipped to 50+ countries. With more than 350,000 five-star reviews, we’re one of the highest-rated consumer apps anywhere. But the real story isn’t the numbers and it’s the memories behind them. We’re living in a time where we capture more photos than ever before. Billions of moments sitting unseen in camera rolls and clouds, mixed with screenshots, receipts, or where we parked the car. We are great at documenting life… but not so great at preserving the meaning in it.   Popsa is changing that. Since launching in 2016, we’ve built an award-winning platform that removes every barrier to transforming your favourite memories into something beautifully tangible. No design skills. No time-sink. Just the joy of holding real stories in your hands. A celebration of the people and moments that make life worth living.   This is only the beginning.   About us Read more about our journey so far Take a look inside our Soho HQ What we’re building next Today, we’re best known for photobooks, but our ambition goes far beyond printing. Popsa is creating a new generation of personalised experiences that combine advanced AI, thoughtful design and behavioural science.   Our goal? To help people emotionally process, reflect and connect with the meaningful events and relationships in their lives. To ensure memories don’t fade, but flourish.   From smarter storytelling tools to products that support wellbeing and strengthen bonds across the world, we’re reimagining how humanity remembers.   Explore our vision for the future of Popsa What success looks like

Delivered multiple shoots on time and on budget with zero operational disruption

Built strong working relationships with crew, suppliers and location partners

Successfully managed equipment logistics, deliveries and collections

Maintained high standards of location care and professionalism with homeowners/agents

Supported peak seasonal shoots (e.g. Summer campaigns, Gifting periods) with
clear structure and oversight

Improved on-set processes to increase efficiency and reduce friction

What you bring to the team

Proven experience in production or shoot coordination

Strong organisational skills with exceptional attention to detail

Confidence managing suppliers, freelancers and external partners

The ability to remain calm and solutions-focused under pressure

Excellent communication skills and a professional on-set presence

A proactive, hands-on attitude, willing to step in where neededNice to have:

Experience working on lifestyle or product shoots

Experience working in residential locations

Understanding of creative production pipelines

Familiarity with London-based equipment houses and suppliers

Your responsibilities

Oversee day-to-day production logistics for photo and video shoots

Manage crew arrivals, call sheets and on-set coordination

Liaise with photographers, stylists, HMU, assistants and suppliers

Ensure all equipment deliveries and collections are managed efficiently and without disruption

Act as first point of contact for locations/homeowners, relaying information appropriately to the Creative Lead

Oversee parking, access arrangements and location-specific requirements 

Ensure all location agreements and property care requirements are adhered to

Photograph and document set layouts, props and furniture before movement

Monitor safe handling of props, equipment and furniture

Ensure protective coverings are in place where required

Conduct end-of-day resets and final walk-throughs with homeowners

Support smooth running of the schedule and flag risks early

Coordinate catering, refreshments and crew welfare

Maintain a clean and organised working environment throughout the day

Manage minor on-the-ground problem-solving calmly and professionally

 Report incidents promptly and appropriately

Coordinate camera, lighting and prop hire (e.g. Cameraworks, SOLA, couriers)

Oversee drop-offs and collections to minimise disruption

Maintain clear documentation of hired equipment

Ensure kit is stored neatly and securely at the end of each day