Fleet Officer, Documentation & Activation - Sango Ota

AI overview

Execute timely vehicle setup and activation processes while managing comprehensive documentation and inventory tasks within a dynamic team focused on innovation and impact.

Job Role & Responsibilities

Documentation

Maintain a record of all new vehicles delivered to the premises.
Maintain documentation detailing all setup-related processes from delivery to activation.
Maintain a record of vehicles within their jurisdiction and manage the renewal process for expired vehicle documents (e.g., plate numbers, insurance).
Maintain a record of inventory in stores within their jurisdiction.
Manage and maintain a record of all vehicle VINs upon delivery.

Vehicle Setup and Activation

Ensure the timely setup of vehicles from initial delivery to activation.
Upload accurate vehicle details into VAMS upon delivery and update until activation.
Liaise with third-party contractors for painting, branding, and other setup-related processes to ensure prompt readiness.
Liaise with the Documentation team to ensure vehicle plate numbers, insurance, and other documentation are delivered in time for activation.
Follow up on the setup process until the vehicle is activated.
Coordinate sorting and arrangement of vehicles designated for other locations, and follow up until delivery is confirmed.
Ensure timely resolution of insurance-related matters, including renewals and claims.
Hand over documentation to Champions once hire-purchase (HP) is completed.

Inventory Operations

Manage inventory records and issue spare parts as required.

Administrative Functions

Manage the departmental float card and petty expenses.

Requirements

Minimum of HND/BSC in any Engineering discipline.
Logistics industry preference
Must understand the local dialect of the business territory
Proficiency in other languages is added advantage
Good analytical and organizational skills with experience
He/she should be able to enjoy clerical and administrative work with good planning and numeric skills.
Must possess strong methodical approach to complete the assigned work
Attention to details.
High Interpersonal skills

Benefits

Want to Join Us? Here’s Why You Should…

At MAX, we encourage diversity and are open to meeting just about anyone with the right passion and skill set regardless of looks, gender, sexual orientation, color, tribe, nationality, or disability.

The MAX Work Environment:

Drive: We are building a team where everyone is a Senior Associate and therefore run on internal motivation
Empathy: We have a clear understanding of the problem we are trying to solve and its impact on Africans, and we are committed to providing a lasting solution.
Humility: We are committed to continuous learning and improvement. We learn, unlearn, and relearn
Initiative: We welcome novel ideas and encourage creativity
Diligence: We take great pride in our work.
Candor: We value open and honest communication
Collaboration: We are a team of passionate, innovative optimists, solving challenging problems and creating an impact.
Bias for Technology: We automate everything

What You’ll Get:

Competitive pay & benefits
Unrivaled Learning and Development
Work with an exceptional Team, working in synergy and towards one goal and purpose.