Fleet Coordinator

The Fleet Coordinator helps oversee and manage the company's growing national fleet. This role assists the Fleet Manager with implementing strategies that support operational goals by utilizing fleet management software systems, and adhering to company and regulatory policies. Responsibilities include proactive management of vehicle maintenance schedules, vehicle repairs, employee vehicle issues and emergencies, data gathering and vehicle violation remediation.

Primary Responsibilities:

• Assists with preventative maintenance schedules and fleet management practices using advanced fleet management software to enhance reliability and reduce downtime.
• Supports cost optimization and efficiency efforts in fleet operations by tracking fuel consumption, monitoring maintenance expenditures, and evaluating fleet performance metrics.
• Supports compliance with all current DOT regulations and industry standards, establishing a culture of safety and accountability.
• Assists with all vehicles having valid registration, inspection (if required), insurance card, and accident packet.  Maintains accuracy in expense tracking, vehicle documentation, and regulatory compliance.
• Helps develop and maintain outside vendor and service provider relationships. 
• Works effectively with cross-functional teams, including Operations, Sales, and external vendors.
• Is the point of contact for vehicle tow needs and accidents.
• Responsible for the payment and/or communication of toll, parking, and speeding violations.
• Assists in the successful accomplishment of objectives and key results of the department, i.e. on-time vehicle maintenance, idling, etc.

Requirements / Preferences

• High School diploma or equivalent required.  Post-secondary education preferred
• One to three years of administrative work experience required
• Strong knowledge of Microsoft Office applications, including Excel skills

What You Need to Be Successful:

• Strong computer skills with the ability to learn and navigate multiple systems
• High degree of accuracy, attention to detail, follow-up and follow-through, file maintenance, and ability to function effectively in meeting daily deadlines
• Exceptional customer service, written and verbal communication skills
• Excellent organizational, problem-solving, and multi-tasking skills.

All your information will be kept confidential according to EEO guidelines.

The Company is an equal opportunity employer. As such, we provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, citizenship, ethnicity, national origin, age, disability, pregnancy, genetic information, sexual orientation, status as a member of the United States armed forces, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.