Fleet Compliance Coordinator

Job Description: 

Sysco GB (whose UK operating companies include Brakes, Fresh Direct, KFF & Medina) is looking for a Fleet Compliance Coordinator to become a key part of our dynamic Fleet Compliance team. This is a full time permanent position.

This is an exciting opportunity to play a vital role in safeguarding our Operator’s Licence and ensuring full adherence to DVSA Earned Recognition standards. 

As a Fleet Compliance Coordinator, you’ll work closely with the Head of Fleet Compliance, Fleet Compliance Business Partners, and all Sysco GB organisations to maintain the highest standards of driver and vehicle compliance. Your work will directly impact the safety, reliability, and reputation of our fleet operations.

While the position is primarily home‑based, you will be flexible to travel occasionally, including overnight stays, when required.

Fleet Compliance Coordinator – Key Responsibilities 

• Ensure Operator’s Licence compliance, supporting the Head of Fleet and Fleet Compliance Business Partners.
• Develop, maintain, and validate compliance reports (Working Time Directive, tachograph infringements, safety inspections, MOT, mileage, KPIs).
• Maintain and cleanse compliance platforms (driver/fleet maintenance and Davis Driver Licence systems).
• Produce monthly performance and mileage reports, ensuring accuracy for European KPIs and MPR reviews.
• Support audits: supply KPI data, liaise with depots, monitor corrective actions, and review depot performance metrics.
• Regularly review Operator Licences and depot vehicle allocations to prevent breaches or non-conformities.
• Collaborate with Fleet Engineering and lead departmental projects or cross-functional initiatives.
• Prepare Letters of Intent for maintenance agreements and manage departmental supplier invoices.
• Act as primary contact for DVSA/Traffic Commissioner, handle communications, and support major incident investigations.
• Represent Fleet Compliance in meetings, publish policy/process updates, attend depot audits, and maintain the Vehicle Operator Licence portal.

About you:
This role is ideal for someone who is highly self‑motivated, proactive, and detail‑oriented, with strong analytical skills and advanced proficiency in Microsoft programs such as Excel (i.e creating reports from CSV files) and Word. You will be confident in prioritising tasks to meet strict reporting deadlines, delivering accurate and high‑quality outputs under pressure. An innovative thinker, you will develop new ideas and reports that support departmental objectives while maintaining best‑in‑class compliance standards. Collaboration is key, and you will be skilled at engaging and supporting multiple stakeholders across the business.

You will thrive in challenging environments, demonstrate initiative, and seek opportunities for professional growth, including working towards a Transport Management Certificate of Professional Competence. A commitment to continuous improvement and excellence will drive your contribution to a forward‑thinking team.

• Early Access to Your Earnings: Use our dedicated Wage Stream app to access your earned salary whenever you need it, helping you manage your finances with ease and confidence.
• Flexible Time Off: Take advantage of the option to purchase additional annual leave.
• Comprehensive Wellbeing & Health Support: Benefit from our Employee Assistance Programme, offering confidential mental health support, 24/7 GP appointments, physiotherapy, flu vaccinations, eye tests and a wide range of health services for you and your family.
• Competitive Pension Scheme: Secure your future with our robust pension plan designed to help you plan long term.
• Life Assurance: Peace of mind with life assurance coverage designed to protect you and your loved ones.
• Exclusive Discounts: Enjoy access to Sysco Perks, where you’ll find discounts on everything from gym memberships to your weekly grocery shop.
• Special Sysco Product Discounts: Get the chance to purchase our food products at significantly reduced prices.
• Free Mortgage Advice: Navigate the property market with confidence thanks to complimentary expert mortgage guidance.
• Enhanced Family-Friendly Leave: Our policies support you through important life moments, offering greater flexibility and care for you and your family.

At Brakes everyone is welcome. We don’t want you to ‘fit our culture’ we want you to help define it and we actively celebrate the unique talents of each and every colleague. We don’t just look at your CV, we’re more focused on who you are and your potential. As part of our values, we are committed to fostering a diverse and inclusive culture where everyone has a voice, is appreciated and has the same opportunities. We work hard to ensure that everyone feels part of our business, as we care for one another and connect the world through food and trusted partnerships. Our ultimate goal is to ensure that everyone belongs and thrives at Brakes and we recognise that Brakes can only thrive when everyone feels they belong. We'll do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our resourcing team who will be happy to support you. 

Brakes

Built on a passion for food and feeding the nation, we are the UK’s largest foodservice supplier. Every day Brakes deliver the highest quality fresh and frozen food and ingredients from our nationwide network of distribution centres to some of the nation’s most famous pubs and restaurants, as well as schools, caterers, care homes and hospitals. Our customers depend on us, and our 8,000-strong workforce is dedicated and proud to be part of this vital provision. And we’re growing!