Overview:
We are seeking a diligent and organized Financial Operations Officer to manage our accounts payable function and provide general support to the finance team. The primary responsibilities of this role will involve processing and tracking invoices, making timely payments, and monitoring bank balances and cash flow requirements. The ideal candidate will have strong attention to detail and the ability to maintain accurate financial records while ensuring compliance with company policies and procedures.
Key Responsibilities:
Invoice and Payment Management:
- Invoice Processing: Accurately process all incoming invoices, ensuring they are as expected and approved for payment in a timely manner;
- Request Supplier statements and reconcile prior to making payments;
- Payment Processing: Schedule and process payments to suppliers, ensuring all invoices are paid by their due dates while maximizing cash flow efficiency;
- Expense Reporting: Monitor and report on accounts payable transactions, ensuring expenses are accurately recorded in the financial system.
Bank Balances and Cash Flow Monitoring:
- Monitor Bank Accounts: Regularly check bank balances to ensure sufficient funds are available to meet payment obligations;
- Cash Flow Management: Track cash inflows and outflows to forecast short- and long-term cash requirements and ensure the company has adequate liquidity, liaising with the Financial Controller and Finance Director pro-actively;
- Fund Transfers: Coordinate and execute the movement of funds between accounts to optimize cash flow and ensure payments are covered.
Compliance and Record-Keeping:
- Maintain Accurate Records: Ensure all financial records related to accounts payable, payments, and bank accounts are accurate, up to date, and compliant with accounting standards;
- Vendor Relationships: Communicate with vendors to resolve any payment issues or discrepancies, maintaining positive relationships and ensuring smooth financial transactions;
- Internal Controls: Ensure adherence to internal controls and company policies, safeguarding the integrity of the accounts payable process.
Requirements:
- Proven experience in Financial Operations and Accounts Payable functions or similar financial role;
- Strong knowledge of accounts payable processes and accounting principles;
- Proficiency in Microsoft Excel;
- Excellent organizational skills with high attention to detail;
- Ability to work under pressure and meet deadlines;
- Strong communication skills, with the ability to liaise with vendors and internal departments;
- Analytical mindset with the ability to monitor cash flow and bank balances effectively.
Preferred Qualifications:
- Experience in managing cash flow requirements and forecasting;
- Professional certification in accounting or finance (e.g., AAT, IAB) is a plus.
What We Offer:
- Competitive salary
- Opportunities for career development and growth within a fast growing international business with a strong finance team;
- A dynamic work environment with a focus on teamwork and efficiency.
