Financial Administrator/Bookkeeper (Hybrid)

Want to be part of a community that focuses on work-life balance, provides competitive salary and fantastic opportunities?

The Backroom Offshoring Inc. is a KPO company experiencing strong dynamic growth and we want you to be part of it!

Located at One West Aeropark in Clark Pampanga, a world-class building with top facilities, a conducive work environment is guaranteed!

Position Objective:

The main responsibility of the Financial Administrator will be to provide accounting and clerical support to the accounts department.  The Financial Administrator will be responsible for the entering and the accuracy of the company’s financial records, day to day transactions, and other accounts related administrative functions.  In addition, the Financial Administrator will undertake other office support duties to ensure the smooth running of the business.

Functional Relationships:

Internal

• Management Team
• Management Accountant
• Finance & IT Administrator
• Marketing Team
• Sales Team
• Operations Team

External

• Customers
• Suppliers
• Service Providers including banks, IT and software support, couriers, insurance companies

Nature and Scope

Established in 1995, Client is a Christchurch based family owned business that specialises in supplying equipment, parts and accessories to the Commercial Vehicle and Contracting sectors nationwide.

Key Tasks and Specific Accountabilities

Accounting/Financial Support

• Accurately preparing and maintaining accounting documents and records as required
• Preparing bank deposits, general ledger postings and statements
• Reconcile accounts including supplier statements and undertake month end processing in a timely manner
• Daily enter key data of financial transactions into database
• Research, track and restore accounting or documentation problems and discrepancies, and bring to the attention of the Management Accountant
• Regular maintenance of Supplier details in NetSuite
• Assisting with the reconciliation of all balance sheet accounts
• Be able to step in to cover the preparation of monthly management reports, financial statements and other relevant reports
• Ensure creditors are paid accurately and in a timely manner
• Managing the Processing and Billing of Overseas orders
• Inputting supplier invoices into NetSuite
• Ensuring all invoices are accurate with matching it to NetSuite documents ensuring all errors are fixed

Customer Service

• Ensure that all customer account queries are dealt with and followed up in a timely manner
• Expected Results
• Debt Collection
• Regular maintenance of Customers in NetSuite
• Ensure that all customers are allocated to the appropriate Sales Rep

Other Office Duties

• Provide office support duties to ensure the smooth running of the business
• Expected Results
• Maintaining the vehicle register including the Vehicle registration, road user charges and carless days for FBT
• Courier claims
• Insurance claims
• Other general office support duties as require keeping the office running smoothly, efficiently and in accordance with Lean processes

CRM System

• Update CRM system

Others

• The Financial Administrator will undertake other duties as may be requested by the management accountant from time to time and accept changes and responsibilities as required by organizational change.

Work Setup:
- Onsite/Hybrid

Work Schedule:
- Day shift

Core Perks and Benefits:

• HMO on your first day + Free coverage for 2 dependents on your 2nd year
• Government-mandated benefits
• 20 Annual Leave Credits
• 13th-month pay
• Birthday Leave
• Bereavement Leave
  

Onsite/Hybrid employee additional benefits:

• Travel Subsidy Allowance
• Free staff house accommodation (for those within a certain distance)
• Free Shuttle service
• Free Lunch
• Free Uniform
• Perfect attendance bonus

Additional benefits/perks to all employees

• Onboarding training
• Monthly employee engagement
• Birthday Gift
• Weekly treats
• Christmas Hamper
• Anniversary Gift
• Opportunity to travel

Know someone who'd be perfect for this role? Refer them to us through the link below and get rewarded via Gcash for every successful hire:

https://rb.gy/u35c6

• Grad trainees, junior, entry-level, and admin positions: PHP 3,000
• Intermediate positions: PHP 5,000
• Senior and hard-to-fill positions: PHP 8,000

Send them our way, and let's win together!

Check our website to see more:
https://thebackroomop.com/

And our Facebook page if you want more:
https://www.facebook.com/TheBackRoomOP
And here's the link to our Glassdoor page, where you can see what our team members have to say about us:
https://www.glassdoor.com/Reviews/The-Back-Room-Philippines-Reviews-E3846636.htm

Get the word out!

This position is exclusively open to Philippine citizens currently living in the Philippines. While remote work offers flexibility, please note that this role requires adherence to local regulations, making it suitable only for those based in the Philippines. We appreciate your understanding and look forward to receiving applications from qualified candidates who meet these criteria.

By submitting your application, you grant us permission to retain all your application data, including Personally Identifiable Information (PII), for recruitment purposes. We will retain this information for as long as there is a legitimate business purpose or a legal requirement to do so.